Amendment 0002 - Combined Synopsis Solicitation - 36C78626Q50013 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041

This solicitation, numbered 36C78626Q50013, issued by the National Cemetery Administration of the Department of Veterans Affairs, seeks firm-fixed-price HVAC and Building Management System (BMS) maintenance services at Calverton National Cemetery in New York. The contract is a total small business set-aside under NAICS code 811310 and includes a 12-month base period with four one-year option periods following, potentially extending performance for up to five years. The scope requires comprehensive maintenance of heating, ventilation, air conditioning systems, and Delta Controls BMS network devices, with work ensuring uninterrupted cemetery operations and compliance with OSHA, GSA, FAR, VAAR, and local licensing standards. Key tasks include seasonal HVAC maintenance, annual boiler system servicing, BMS sensor calibration and monitoring, monthly system audit log submissions, and detailed maintenance reporting. Services must maintain the dignity of the national shrine, including strict adherence to cemetery policies regarding gravesites and headstones. Proposals are evaluated on technical qualifications and past performance, both assessed on a pass/fail basis, with required certifications such as EPA Section 608 Technician Certification, Delta Controls Authorized System Integrator status, and Suffolk County plumber’s license or equivalent. Past performance submissions must include at least two recent government or commercial contracts similar in size and scope. The government will award based on best value, considering price alongside non-price factors, reserving the right to select other than the lowest priced offer if justified. The solicitation mandates submission of four distinct volumes covering administrative data, technical qualifications, past performance, and pricing. Quotes are due by December 29, 2025, via email to the contracting officer. A site visit is scheduled for December 15, 2025. The contract incorporates a comprehensive suite of FAR and VAAR clauses addressing employee whistleblower rights, equal opportunity, labor standards, environmental compliance, security, and payment terms, with no specified invoicing system detailed. The place of performance, delivery, inspection, and acceptance is the Calverton National Cemetery premises, adhering to FOB destination terms, with contractor responsibility for onsite inspections and government acceptance. Pricing details remain unpopulated in the solicitation; however, the contract structure and performance requirements are clearly outlined to ensure continuity and quality of critical facility operations.