BGAD GENERATOR MAINT

The BlueGrass Army Depot in Richmond Ky is looking for a contractor that can provide
maintenace and repair service to its generators see below or attached statement of
work dated 9 Sept 2025 and read in its entirety.

This will cover a 12 month Base Year and 2 additional option Years starting on 01
February 2026.

Selection will be based off LPTA, resume, experience, past performace and the ability
to provide technician(s) close enough to respond to an emergency remain in effect

We highly suggest attending a site visit to be sure that vendor’s who present an offer
understand the size and scope of the effort.

 The scheduled site visit will be conducted on 05 Jan 2026 at 1400. If you would
like to attend please contact Contract Specialist Aaron Banther at
aaron.c.banther.civ@army.mil if you would like to attend.

STATEMENT OF WORK
BLUE GRASS ARMY DEPOT GENERATOR MAINTENANCE & REPAIRS
The Contractor shall provide all labor, materials, equipment and supervision required
to perform maintenance and repairs for various makes and models of generators
(includes all aspects of the generator operation and natural gas/diesel/propane
engines) and uninterruptable power supplies (UPS) at the Blue Grass Army Depot
(BGAD) in accordance with the following:

ANNUAL GENERATOR SERVICE
Generator sets are to have one PM (preventative maintenance) service performed per
year at 12-month intervals. Manufacturer warrantee/minimum requirements are those
stated for each generator make and model. Contractor shall follow the stated
operations and maintenance recommendations advertised for each individual
generator. Evaluation of the contractor’s performance against these manufacturer
recommendations will be made by monthly quality assurance checks and noted in the
overall operational performance over the life of the contract. Each generator set is to
have a compete inspection to include measurement of output and a written report
submitted to the Contracting Officer after each annual inspection. Additionally, the
Contractor shall provide maintenance records for all services provided for each
generator, portable generator, and UPS/UBS system annually. Report is due no later
than 15 days after service and/or inspection of each generator, the contractor shall
provide any reports, a list of recommended repairs, if any, and the estimated cost of
the proposed repair.
No repairs, excluding requirements identified in scheduled services, may be
performed without prior approval from the Contracting Officer/COR. The first annual
service shall commence within 30 days of contract award and be completed no later
than 60 days from contract award. The following annual service provided the option
year is exercised shall be conducted one year after the original plus or minus 15 days
from the date of the first annual service. See the “Generator List” for location, size and
type of generator.
Annual service shall include engine oil and filter change, fuel filter change, changing
the antifreeze with a mixture that ensures protection to -25°F, lubricating all lube
points, load test of battery, adjusting all belts, inspecting hoses, replacing any
necessary hoses, clean and service batteries, check voltage and record, check battery
charger, check engine heater, block heater hoses and check for any leaks. Contractor
shall also test run generators under load for 30 minutes for those denoted “Load Test”
on the generator list. For all non-portable generators, the building to which each
generator services will suffice as the load bank for testing. Load testing of generators
shall only be performed on a Friday during the work week. No other day is authorized
to have load tests performed without prior approval from the Contracting Officer/COR.
Annual service shall also include inspection of automatic transfer switch, voltage
sensors and condition of trickle charger. Contractor shall inspect automatic transfer
switch to verify generator is performing a weekly self-test properly. Gas pressure on
LPG and NG units
shall be checked along with cleaning regulator and vents during the annual service.
Changing the coolant filter and flushing the cooling system shall be performed once
every two years during the length of the contract. Contractor shall ensure that the
transfer to backup power will occur.
The total amount of time allocated to complete annual services once the cycle has
begun is 30 days.

GENERATOR BATTERY CHANGES
Throughout the duration of the contract, the contractor shall replace all generator
batteries that are more than 3 years old (as determined from the battery’s identifying
information/data plate) with a new heavy duty battery in kind. Contractor shall submit
battery specifications to the Contracting Officer/COR for approval prior to installation
to ensure this requirement is met.
The labor and materials for replacing/changing batteries shall be charged against the
time and materials line item of the contract. The contractor shall be responsible for
the proper disposal of all batteries changed as a result of this contract. All old batteries
shall be properly removed from Blue Grass Army Depot. No batteries or hazardous
materials may be stored on the installation. The Contractor shall provide
environmental, health and safety training to ensure compliance with all federal, state,
local and installation laws or regulations. Contractor shall also provide to the
Contracting Officer/COR all MSDS sheets regarding all chemicals/materials to be used
in conjunction with this contract upon contract award. The Contractor shall coordinate
the dates services are scheduled in advance with the Contracting Officer/COR.
Preventive maintenance services will be conducted during normal hours of operation,
whenever possible. The generators covered by this statement of work are listed on the
attached worksheet (See Appendix A). An additional line item is included for
breakdown repairs (time & materials) which are not considered a part of routine
preventive maintenance. There is no minimum amount guaranteed, only actual
expenses and time may be billed under this line item and the contractor must supply
documentation for labor and materials charged against this line item with their
invoice.

AUTOMATIC TRANSFER SWITCH (ATS) TESTING
ATS testing is required at a minimum every 3 months and during major
testing/servicing of each generator. Contractor shall note each testing date and result
on the corresponding monthly report.

GENERATOR SELF-EXERCISES
Generators are currently programmed to exercise every two-weeks. Contractor shall
ensure that each generator self-exercises according to the pre-programming.
Contractor is responsible for changing dates and times of programmed self-exercises
upon the request of the COR/Contracting Officer. As a rule of thumb, the dates and
times of programmed self-exercises should occur on non-standard work days and/or
off-hours.

GENERATOR REPORTING
The Contractor shall provide to BGAD Contracting monthly generator reports
providing hour meter readings from the non-resettable hour meter on each unit as
well as the date and time that each reading was recorded. Monthly reports are
required for all installation generators and portable generators. Portable generator
readings shall be reported regardless of whether they are in service or not. These
inspection reports shall be submitted to the Contracting Officer located in building S-
14.
The Contractor shall provide to BGAD Real Property Specialist (located in building S-
14) annual generator condition ratings, formally called “Infrastructure Status Reports
(ISR)”. Annual condition ratings for all generators (excluding portable generators) shall
be submitted in accordance with the ISR rating guidelines provided by the Real
Property Specialist.
The Contractor shall provide monthly air quality service reading reports for
submission to the Environmental Protection Agency (EPA). Contractor shall submit all
air quality reports to the BGAD Environmental Division of the Directorate of Public
Works (DPW) located in building S-14.

PORTABLE GENERATOR MONTHLY SERVICE
Portable generators shall be inspected, test-started and load-tested once a month with
an annual service of once per year. Monthly inspections shall include assuring all of
the fluid levels are correct, that batteries are in good working condition and fully
charged, and all generator systems are functioning correctly. Monthly load tests can
may be accomplished at the DPW Storage Yard electrical connection terminals, where
portable generators are stored when not in service. Annual service shall be
accomplished at the location the generator may be in use on the installation.

ROUTINE/URGENT/EMERGENCY REPAIRS
Should a generator or UPS system experience mechanical/electrical failure, the
Contracting Officer/COR will determine whether the repair of the failed generator or
UPS system is routine, urgent or an emergency. If repair of the failed generator or UPS
system is considered routine, the Contractor will be notified and shall be on-site within
3 days from the day of notification to repair the equipment. If repair of the failed
equipment is considered urgent, the Contractor will be notified and shall be on-site
within 24 hours to make repairs. If repair of the failed generator or UPS system is
considered an emergency the Contractor will be notified and shall be on-site within 2
hours to repair the generator or UPS system. Contractor shall maintain a record of all
repairs for each generator/UPS system. Records of repairs shall be submitted annually
to BGAD Contracting in conjunction with the annual reports.

SCHEDULED MAINTENANCE
Contractor is to provide Contracting Officer/COR with a minimum 24-hour advance
notice prior to performing scheduled services.

GENERATOR TECHNICIAN MINIMUM CERTIFICATIONS
At a minimum, the contractor shall employ at least one certified master electrician to
service installation generators and UPS systems. Non-master electrician technicians
are allowed to service generators and UPS systems under the supervision of at least
one certified master electrician. Contractor must provide documentation that at least
one technician has a residence with 1 hour and 30 minutes driving distance at the legal
speed limit of the BGAD main gate in order to meet the emergency response
requirement.

UNINTERRUPTABLE POWER SUPPLY (UPS) SERVICES
Contractor shall inspect each UPS quarterly. During quarterly inspections, the
Contractor shall check for any alarms and/or faults and make necessary repairs.
Contractor shall check filter conditions and change as needed, at least once annually.
Contractor shall replace all UPS batteries at least every 3 years, or as needed, with the
exception of the UPS located at Gate 12. Battery changes for the UPS at Gate 12 are
required at least every 5 years.

CURRENT INVENTORY:
The current inventory of generators and UPS systems is attached in a separate file.

END OF SCOPE OF WORK

PLEASE SEND YOUR PROPOSALS TO aaron.c.banther.civ@army.mil