American Fair: Freedom 250 In HAT YAI

This solicitation, identified as 19TH2026Q0026, issued by the U.S. Embassy Bangkok under the Department of State, seeks quotations for event services related to the "American Fair: Freedom 250" in Hat Yai, Thailand. The contract aims to award a firm fixed-price purchase order to the responsible offeror submitting the lowest priced, technically acceptable proposal. Quotations must be submitted electronically by May 15, 2026, before 15:00 Bangkok time, in English and compliant with format and size constraints, including completion of the SF-1449 form, pricing, and additional information specified in Section 3. The government anticipates awarding based on initial submissions without discussions but reserves the right to hold discussions if necessary. The vendor is required to demonstrate responsibility and technical acceptability as threshold criteria, with price as the primary evaluation factor under a Lowest Price Technically Acceptable (LPTA) approach. The scope centers on executing all services outlined in the Statement of Work, emphasizing high-quality performance confirmed by a strict customer complaint limit of no more than two during the contract period, monitored through a Quality Assurance and Surveillance Plan. The period of performance is within federal fiscal year constraints, with the place of performance primarily in Hat Yai, supported by the U.S. Embassy in Bangkok. Mandatory contract clauses address ethical conduct, whistleblower protections, cybersecurity and supply chain risk management, prohibition on certain telecommunications equipment, workers’ compensation including Defense Base Act insurance, and subcontracting requirements related to small business utilization. Contractors must comply with various U.S. federal acquisition regulations (FAR) and Department of State acquisition regulations, uphold security requirements, and adhere to payment procedures involving the American Embassy Bangkok’s Financial Management Office. Submission packages should include proof of business registration, SAM registration, company profile, and past performance documentation, ensuring completeness for award consideration. The contract enforces stringent compliance with both U.S. and Thai legal standards, emphasizing contractor identification, security provisions, and reporting obligations, while providing clear points of contact for all procurement inquiries.