AN/SPS-75 Radar

This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Request for Quotations number is 70Z08524PR0006239 and is issued as a request for quotations (RFQ). This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotations incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-65 dated January 29, 2013. The NAICS Code is 336611. The small business size standard is 1250. This is a total small business set aside. All responsible sources may submit proposals that will be considered by the agency. The contract will be awarded on a firm-fixed-price basis using simplified acquisition procedures in accordance with FAR Part 13.5. All responses from interested vendors must be received on/before 1200pm Pacific Time, Sep 27th, 2023, and will be reviewed by the Government. The United States Coast Guard Surface Force Logistics Center has a requirement for the following: The CTR shall provide: .0 SCOPE: The purpose of this Contract is to obtain Contractor support to assist the U.S. Coast Guard's Surface Logistics Center (SFLC) providing access to OEM International Common Spare Parts Pool (ICSP) and OEM repair services for the AN/SPS-75's (Radar System, Early Warning) aboard the Coast Guard's National Security Cutters and in Training Center Petaluma (TRACEN). This SOW defines the services the Contractor is to provide, assisting SFLC in providing depot level support and repair services for USCG owned AN/SPS-75.This specification describes the requirements to provide replacement spares, repair, return services shipping, preservation, packing, as described below: Requirements: USCG will have access to the spares parts pool five (5) times per year. If additional access is required for spare parts, admin and shipping fees will be incurred. The contractor shall provide pool participations for the TRS-3D version baseline B and C, all parts will be in new or A condition. If the part requested by the USCG is available in the spare pool, the part will be shipped to the respective address. The USCG will return the failed part to Hensoldt Inc, within twenty (20) business days following the Cutters return to CONUS. The Contractor shall be responsible for providing tracking information for shipments and delivery dates. The Contractor shall perform the repair IAW the SOW, the Contractor shall provide a repair analysis and firm fixed repair quote, the Contractor shall not start any repair work until the Government issues authorization from the Contracting Officer or Contracting Officer's Representative. The part shall be repaired or replaced if un-reparable at the governments expense, CLIN (2) on the proposal is funding for repair or replacement of parts. Any work performed before authorization is received shall be at the Contractors risk. Written authorization may be in the form of electronic mail. The CLIN for repair shall not exceed without prior approval from the Contracting Officer. 2.0 APPLICABLE DOCUMENTS: General: The documents listed in this section are specified in sections 3, 4, or 5 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3, 4, or 5 of this specification, whether or not they are listed. OEM drawings or technical specifications are proprietary. Commercial Documents ASTM D3951.23730 Standard Practice for Commercial Packaging ANSI/ISO/ASQC Q9003-1994, Quality Systems, Model for Quality Assurance at Final Inspection and Test, 10/01/1994 ANSI/NCSL Z540-1, Calibration Laboratories and Measuring and Test Equipment, General Requirements, 01/01/1994 Reaffirmed 2002 Order of Precedence In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence. Nothing in this specification, supersedes applicable laws and regulations unless a Specific exemption has been obtained. 3.0 REQUIREMENTS: REPLACEMENT SPARES (ICSP) The Contractor shall provide replacement spares in accordance with the Replacement Spares Sourcing Process as depicted below. In the event the International Common Spares Pool (ICSP) option is exercised by the Government, the Contractor shall provide access to International Common Spares Pool in accordance with the process below. The Contractor shall maintain communications with USCG support personnel and COR until final decision on replacement spare source has been made. Replacement Spares Sourcing Process: : If a part is provided from the ICSP, the USCG shall replace said part either through repair or procurement of a new part at their own expense. The Contractor will provide an analysis and firm fixed price repair quote. If corrective action requires a replacement spare, the first resource is on-board spares followed by the Coast Guard's AN/SPS-75 spare inventory located at SFLC, Baltimore, MD. If the replacement spare is not available in the USCG inventory, the Contractor shall report availability of a replacement spare from the ICSP (if option is exercised). If a replacement is available, the Contractor and USCG shall execute an exchange whereby: Contractor shall ship the part from the ICSP to a CG designated drop point. Potential drop points are Alameda, CA; Charleston, SC, Mayport, FL, Petaluma, CA, Honolulu Hi and Baltimore MD. The Contractor shall make best effort to deliver the parts in as short a response time as possible. Shipping addresses are in section 5.4. The Government will return failed part(s) to the Contractor within 20 business days after receipt of replacement part. If the failed part is aboard a deployed cutter the government will return the part within 20 business days following the Cutter's return to CONUS. If a part is provided from the ICSP, the Government shall replace said part either through repair or procurement of a new part at the Government's expense. The Contractor will provide a repair quote as described in Repair and Quality section. The Contractor shall be responsible for providing tracking information for shipments between the Contractor's warehouse (the part's origination point) and drop points. The pick-up date, carrier, bill of lading number, pro/air way billing number, pieces weight, delivery date, and drop point location will be identified on all shipping documents. The Contractor shall make best effort to deliver the parts within 30 days from confirmation of availability of parts. Hensoldt Inc will cover all shipping to the USCG. Three day international will be utilized. Customs processing can add additional shipping time. Anything shipped from the USCG to Hensoldt Inc. will be covered by the USCG. The response time between Hensoldt Inc. and the request for confirmation of availability will be provided one week after request has been submitted. REPAIR AND QUALITY ASSURANCE REQUIREMENTS: Repair and Quality: Tear down, inspect and quote: The Contractor shall receive failed components from Coast Guard units. The Contractor shall analyze the failure and submit a Firm-Fixed-Price (FFP) proposal for Repair of Assets as soon as practicable. The Repair Proposal shall include the following information: Date component was received from the CG. CG Unit Name (e.g. CGC BERTHOLF) that experienced the failure (provided by USCG). Failed component vendor part number, model number or NSN. Failure analysis (cause of the failure to the extent it can be determined). The total price for the repair or calibration. The number of labor hours and labor cost. A proposed delivery schedule. The Contractor shall not start any repair work until the Government issues written authorization. Authorization may come from the Contracting Officer, Contract Specialist or COR. Verbal authorization shall be confirmed in writing by the Contracting Office or COR. Any work performed before written authorization is received shall be at the Contractor's risk. Written authorization may be in the form of electronic mail. The Contracting Officer hereby delegates verification and acceptance responsibilities to the COR for support performed. If the Government accepts the Contractor's proposal to repair or calibrate the asset, the Contractor shall complete the work as proposed. Repairs shall be accomplished IAW the Contractor's standard practices. General: The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented and in compliance with International Organization for Standardization (ISO), ISO 9001:2008. The Coast Guard reserves the right to send a Coast Guard Quality Assurance Rep (QAR), to witness or review all quality control procedures and tests. 5.0 PRESERVATION PACKAGING & MARKING: General: Each item shall be individually preserved, packaged and packed in its own container in accordance with ASTM D3951.23730 Standard Practice for Commercial Packaging Marking for Shipment: The Contractor shall mark all shipments under issued task orders with the contract number, task order number, description of items contained therein, and the Contractor point of contact with contact information. Task orders may contain additional instructions. NOTE: Failure to mark all packages, boxes, etc., as indicated above, may result in return of the shipment at the Contractor's expense. Each item shall be marked in the upper left-hand side of the two longest sides (two opposite sides if square) of each box. The marking shall be black, 14 font minimum characters on a white background. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, GROSS WEIGHT (in lbs.). DELIVERIES AND PERFORMANCE PERIOD OF PERFORMANCE The period of performance for this contract is from date of award through twelve (12) months. The projected period of performance is: Ordering Period: 11 Sept 2024 through 12 Sept 2025 PLACES OF PERFORMANCE USCGC Bertholf, USCGC Waesche, USCGC Stratton, USCGC Hamilton, USCGC James, USCGC Munro, USCGC Kimball, USCGC Midgett. USCGC Stone, USCGC Calhoun US Coast Guard Surface Forces Logistics Center 2401 Hawkins Point RD, Bldg 88 Baltimore, MD 21226 U.S. Coast Guard Base Alameda Coast Guard Island Bldg 21 Alameda, CA 94501 TRACEN Petaluma 599 Tomales Road Petaluma, CA 94952 Fleet Law Enforcement Training Center Charleston, SC 2000 Bainbridge Avenue North Charleston, SC 29405-2607 DDJF Mayport Annex Bldg. 191, NAVSTA Mayport US Coast Guard Cutter (NSC's name) Mayport, FL. 32228 US N3326A U.S. Coast Guard Base Honolulu 400 Sands Island Pkwy Honolulu, HI 96819 Questions and quotes shall be emailed to Jeramyah.W,contact@example.gov and contact@example.gov. Contractors are responsible for verifying receipt of quotes. INTERESTED VENDORS PLEASE SIGN AN OFFICIAL QUOTE WITH A SAM.GOV REGISTERED DUNS NUMBER AND EMAIL TO Jeramyah.W,contact@example.gov and contact@example.gov.