Annual Contract For Bulk Highway Salt (Deicing

ADDENDUM ONE 10/22/25  
TO PROSPECTIVE BIDDERS: The original Invitation to Bid documents remain in full force and effect except as revised by the following changes, which take precedence over anything to the contrary in the Bidding Event document. The following are questions submitted by prospective bidders and the official response from Christian County.   Q1:Who is your most recent vendor and the current price? A1: See page one under the Event Details.   Q2:What is the estimated tonnage required for the season, and do you need any prefill before winter? A2: Between 0 and 1500 tons per year. No prefill required.   Q3:What are the expectations on orders to avoid liquidated damages, estimated order, and expected delivery requirement? A3: See Attribute #7 - Deliveries shall be made within five business days of the order.   ADDED:  Attribute #1:  Addendum One Acknowledgement.   All else remains the same.
   ******************************************************************************************************************* ITB #2025-13   Christian County invites qualified vendors to submit responses for the ITB #2025-13 in accordance with the requirements stated herein for the Annual Contract for Bulk Highway Salt (Deicing) Products for County Roads with options to renew for three (3) additional one year period.  
BACKGROUND:
The Christian County Highway Department is responsible for approximately 4000 acres of right-of-way, divided into two districts. Within this right-of-way, Christian County maintains nearly 1200 lane miles of roadway, 35 bridges, and hundreds of pipe & box culverts, low water crossings, and roadway signs.   Our current contracted vendor for this service is Williams Diversified.  The contract goes through December 31, 2025.   The County currently pays $87.50 per ton. Year-to-date, we have purchased approximately 570 tons.   We don't require any specific type of truck for deliveries, i.e., hopper or end dump.  We have our own loader to move salt into the facility once dropped off. We have two locations for delivery, see specifications under the Attributes Tab #6.  
QUESTIONS:
Submit your questions online through the Christian County Electronic Bidding portal before 9:00 a.m. October 21, 2025.
SUBMITTAL: Christian County proposal submittals must be made by the Christian County online ebidding portal. No hand delivered bids, faxes or emails will be accepted. Bids are due by November 4, 2025, and will close at 9:00 a.m. Register as a vendor at: https://www.christiancountymo.gov/bidding-opportunities/. Contact purchasing at +1 (555) 000-0000 for help with registering.  No other submissions will be accepted.   Note: The County's Online Sourcing Application displays the time remaining for each event. This is the County's Official Time remaining for the sourcing event. No other time clock, regardless of reputation, will be considered. The time remaining is displayed within the user's browser. User acknowledges that various internet browsers may not accurately display the time remaining on the screen. Due to various browser and operating system configurations some internet browsers may display the time remaining several seconds behind the actual time. User also acknowledges that internet connection speeds and operating systems may also affect the time remaining display. The County's Online Sourcing Application includes capabilities for users to see the timing remaining in the user's native time zone. It is the users' responsibility to correctly set the proper Time Zone Setting for user’s company and web site users.   If the County office electronic bid system is unavailable on the due date, the deadline for submission shall be extended until the next County calendar business day, unless the bidder is otherwise notified by the County; the time of day for submission shall remain the same.   TERMS AND CONDITIONS:
View under ATTACHMENTS TAB. It is the responsibility of the awarded bidder to know that Christian County's Terms and Conditions will prevail over all others.
INSURANCE REQUIREMENTS: View under ATTACHMENTS TAB.
TRANSIENT EMPLOYER LAW: Required after award is made, if applicable Any nonresident or foreign companies who employ people in Missouri must provide:
1. A certificate from the Missouri Director of Revenue showing compliance with the Transient
Employer Law (285.230 R.S.Mo. et seq.); or
2. Proof of exemption from Section 285.230 R.S.Mo.
A Certificate of Compliance or proof of exemption must be submitted to Christian County Purchasing in regards to the transient employer law. Questions? See http://dor.mo.gov/business/register/or call +1 (555) 000-0000.
EVERIFY AFFIDAVIT: Contractor shall comply with the provisions of Missouri Revisor of Statutes Sections 285.525 through 285.550., from the commencement until the termination of this Agreement. For any contract over $5,000 and for any public works project contract the Contractor shall provide County an acceptable notarized Affidavit stating:
That Contractor is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services; and That Contractor does not knowingly employ any person who is an authorized alien in connection with the contracted services.
Additionally, Contractor must provide County with documentation evidencing current enrollment in a federal work authorization program (e.g., electronic signatory page from E-verified program’s memo of understanding).   ANTI-DISCRIMINATION AGAINST ISRAEL AFFIDAVIT: AFFIDAVIT FOR ANTI-DISCRIMINATION AGAINST ISRAEL ACT Statutory Requirement: Section 34.600, RSMo, precludes entering into a contract with a company to acquire products and/or services “unless the contract includes a written certification that the company is not currently engaged in and shall not, for the duration of the contract, engage in a boycott of goods or services from the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel.” Exceptions: The statute provides two exceptions for this certification: 1) “contracts with a total potential value of less than one hundred thousand dollars” or
2) “contractors with fewer than ten employees.” Therefore the following certification is required prior to any contract award. Section 34.600, RSMo, defines the following terms: Company - any for-profit or not-for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company, or other entity or business association, including all wholly-owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of those entities or business associations. Boycott Israel and Boycott of the State of Israel - engaging in refusals to deal, terminating business activities, or other actions to discriminate against, inflict economic harm, or otherwise limit commercial relations specifically with the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel, that are all intended to support a boycott of the State of Israel. A company’s statement that it is participating in boycotts of the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel, or that it has taken the boycott action at the request, in compliance with, or in furtherance of calls for a boycott of the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel shall be considered to be conclusive evidence that a company is participating in a boycott of the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel; provided, however that a company that has made no such statement may still be considered to be participating in a boycott of the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or entities doing business in the State of Israel if other factors warrant such a conclusion.   AWARD: The award shall be made to the lowest priced and most responsive and responsible vendor who conforms to this solicitation, and whose proposal is considered to be the most advantageous to the County, price and other factors considered, which includes the evaluation criteria set forth in this ITB. The County reserves the right, in the best interest of Christian County, Missouri, to reject any and all bids, to waive any minor informality or irregularity in a bid, make multiple vendor awards based on the needs of the County, and to select the offer deemed most advantageous to the County. Christian County reserves the right to reject any bid which is determined unacceptable for reasons which may include but are not necessarily limited to: 1) failure of the vendor to meet mandatory general performance specifications; and/or 2) failure of the vendor to meet mandatory technical specifications; and/or, 3) receipt of any information, from any source, regarding delivery of unsatisfactory product or service by the vendor within the past three years. As deemed in its best interests, Christian County reserves the right to clarify any and all portions of any vendor’s offer.   The contract will begin on the date the Commissioners award the contract, approximately January 1, 2026. Note: Christian County reserves the right to make a single or multiple awards for this solicitation. All contracts by the county are nonexclusive contracts.
DECLARATION PAGE:
View under ATTACHMENTS TAB. Print, review, sign and upload the Declaration Page under the RESPONSE TAB. The vendor hereby declares understanding, agreement, and certification of compliance to provide the items and/or services at the prices quoted in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. By signing this document, you certify that the company you represent is not disbarred by the U.S. government under the SAM.gov website and/or any entity in the state of Missouri. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. An authorized Company representative’s signature is required to confirm understanding of this statement.   HISTORY: Christian County is a first-class county without a charter form of government. The governing body of Christian County is the County Commission. The Commission consists of a Presiding Commissioner, a Western Commissioner, and an Eastern Commissioner. Its county seat is Ozark, Missouri. The County was organized in 1859 and continues to be one of the fastest-growing counties in the state. Cities in Christian County include Billings, Clever, Fremont Hills, Highlandville, Nixa, Ozark, Sparta and Village of Saddlebrooke.