Annual Contract for Preventative Maintenance and Repair of Conveyor System

The contract involves a one-year initial term for preventative maintenance and repair of the White Conveyors Model PD-72 system at the Tarrant County Corrections Center, with the possibility of two additional one-year renewals at the county’s discretion. Award will be made to the lowest responsive bid meeting all specifications, on an all-or-none basis, with prices to remain firm throughout the contract period. The scope includes comprehensive servicing such as lubrication, inspection, component replacement, cleaning, and testing, performed during designated hours, with provisions for after-hours work if necessary. The contractor must provide qualified technicians, pass background checks, and adhere to safety, OSHA, and applicable codes, ensuring all work is performed to manufacturer and regulatory standards. All work and materials are at the contractor’s risk until accepted by Tarrant County, which retains inspection rights and may reject unsatisfactory work. The contract incorporates detailed legal and procedural clauses, emphasizing compliance with local laws, safety regulations, and the County’s special terms, including background checks for personnel, confidentiality, data security (if applicable), and non-discrimination policies. It also specifies that the contract can be renewed for two additional years with timely submission of updated documentation, and that the County reserves rights to terminate for cause or convenience with thirty days’ notice. Payment will be made within thirty days of invoice receipt, which must be itemized, referencing the purchase order, and include backup documentation. The contract documents include technical specifications, general and special terms, HUB participation policies, and instructions for bid submission, all accessible through the County’s eProcurement system. The award process relies on responsiveness to specifications and lowest total bid, with no federal FAR clauses incorporated, and emphasizes strict adherence to all contractual and legal requirements.