Annual Contract for Promotional T-Shirts

The City of San Antonio is soliciting bids for an annual contract to supply promotional T-shirts to various city departments, with deliveries made on an as-needed basis throughout the 12-month contract period. The garments must be available in white and multiple colors, with options for short-sleeve and long-sleeve styles, constructed from cotton, cotton-poly blend, or moisture-wicking fabric, and capable of receiving silk-screen imprints as specified by each department. The solicitation, numbered 6100019501, was posted on April 28, 2026, with a response deadline of May 13, 2026, though multiple submission dates are listed, requiring bidders to verify the official deadline through the SAePS vendor portal. All proposals must be submitted electronically through the SAePS system, and vendors are required to complete registration prior to submission. The procurement is structured as a Formal Invitation for Bids, and while no explicit evaluation factors or award criteria are detailed, the process is likely based on the Lowest Price Technically Acceptable methodology given the absence of qualitative scoring elements. The place of performance is San Antonio, Texas, with no FOB terms or delivery specifications outlined, and no formal inspection, packaging, or quality standards are defined beyond functional requirements. The contract does not include any clauses, representations, certifications, socioeconomic set-asides, or special requirements such as key personnel, security clearances, or contractual options. Pricing details, contract value, line-item structure, payment instructions, and accounting data are not provided in the solicitation, indicating that bidders are expected to submit unit prices and pricing structures as part of their proposals. Primary administrative contact is Genaro De-Leon, with additional support available through the Finance-Procurement Director and vendor support services.