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Annual HVAC Preventive Maintenance – Multi-Location

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Department Of Agriculture → Csa East 7 Usda-FsView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

MN, 55816, USA

Set-Aside

SBA

Documents

(0)

No documents available

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Agriculture → Csa East 7 Usda-Fs
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of Agriculture → Csa East 7 Usda-Fs
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Office AddressN/A
ContactsNo contact information available

Full Description

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Perform preventive maintenance on HVAC systems including boilers, pumps, furnaces, air handling units, and controls at 12 federal facilities across the Superior National Forest. Work includes inspection, cleaning, testing, calibration, and reporting to ensure system reliability and efficiency.

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NAICS: 238220
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HVAC Preventive Maintenance, Superior National ForestAmendment 0001 was issued on July 28, 2026, for solicitation 12444626Q0056, a Request for Quotation for preventive maintenance services covering HVAC systems including boilers, controls, and related components across twelve locations within the Superior National Forest in Minnesota. This acquisition is structured as a Total Small Business Set-Aside under NAICS code 238220 with a size standard of $19 million, open to all responsible small business concerns. The contract is a firm-fixed-price arrangement with a one-year base period and four one-year option periods, running from August 20, 2026, through August 19, 2027. Performance is required at designated sites including Tofte, Isabella, Sawbill Cabin, Gunflint, and Seagull Guard Station, with delivery and acceptance occurring at the Superior National Forest facility in Duluth, MN, under FOB Destination terms. All work must commence by October 1 each year and include inspection, testing, cleaning, calibration, lubrication, repair, and replacement of components to ensure system reliability, energy efficiency, and compliance with federal regulations under FAR and AGAR. Contractors must submit pricing via Attachment A and provide a detailed Statement of Work as outlined in Attachment B, along with a completed Submission Package and Wage Determination. Evaluation will favor the highest technically rated offeror with acceptable or neutral past performance and a fair and reasonable price, with no trade-offs permitted. Key requirements include using only Honeywell-authorized vendors at the Kawishiwi location, providing a list of qualified key personnel, and ensuring that all data generated becomes Government property. Cybersecurity requirements mandate compliance with safeguarding standards for government information systems, while data rights prohibit AI training using government data or international data transfers without authorization. Contractors must also comply with anti-discrimination and DEI provisions under AGAR 452.203-71 and avoid any contractual language that restricts the Government’s ability to procure similar services elsewhere or imposes penalties for non-exercise of options. Proposals must be submitted electronically in Word or PDF format to shad.stoddard@usda.gov by 5:00 PM CST on August 10, 2026, with confirmation of receipt the responsibility of the offeror. All subcontractor sales are restricted, trafficking in persons is prohibited, and the contractor must maintain proper inventory and delivery records through standardized labeling
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