Annual Tire Repair/Replacement on Automotive, Fire Vehicles, and Tractor Trailers

Alachua County, Florida, is soliciting bids for an annual contract to provide tire repair and replacement services for automotive vehicles, fire apparatus, and tractor trailers managed by its Fleet Management Division. The contract covers a two-year base period starting October 1, 2026, through September 30, 2028, with the option to renew for two additional two-year terms. Services include tire repairs, replacements, road services, emergency response, preventive maintenance, mobile repairs, parts supply, diagnostics, training, vehicle disposal, fueling, and administrative support. Delivery is F.O.B. destination, with all materials required to be new and conforming to strict quality standards. Bidders are expected to submit pricing for various line items although no estimated contract value or pricing structure is provided by the County. The contract mandates inside delivery to specified job sites within Florida, with performance closely monitored for responsiveness, timeliness, and compliance with quality specifications. The procurement process prioritizes price as the dominant evaluation factor, subject to a 5% bid price preference for vendors physically located in Alachua County, enhancing local business participation. Responsiveness, bidder qualifications, and the ability to meet performance schedules are critical evaluation components, with the County reserving the right to investigate past performance and reject non-responsible bidders. A mandatory 15% Small Business Enterprise (SBE) participation goal is established under the County’s program, with several compliance options available to bidders. Compliance with Florida’s E-Verify employment eligibility system and a Drug-Free Workplace certification are required, with failure to comply potentially resulting in contract termination. The contract incorporates a comprehensive set of internal terms and conditions covering independent contractor status, conflict of interest, warranties, payments, modifications, and records retention, but does not rely on standard federal FAR clauses. Insurance requirements include cyber liability and professional liability coverage with Alachua County named as an additional insured. All bids and supporting documents must be submitted electronically via the County’s procurement portal by May 13, 2026, with no preset page limits or file size constraints on attachments. The County retains substantial discretion for contract modifications and enforces strict inspection and acceptance procedures at the destination site to ensure service quality and contract compliance.