AOSC Chicane Dipole Magnets

Fermilab, operating as a DOE contractor through the Fermi Forward Discovery Group, LLC, is soliciting firm-fixed-price proposals for the procurement of four chicane dipole magnets for the AOSC Experiment under solicitation number 381112swk. Proposals must be submitted electronically via Fermilab’s procurement portal no later than 5:00 p.m. Central Time on May 18, 2026, and all offers exceeding $10,000 must include completed SARC and PUR-466 certification forms as mandated under federal procurement requirements. Delivery is to be made FOB Fermilab to the Receiving Warehouse at 2 Kirk Rd & Wilson Street, Batavia, IL 60510, with delivery scheduled within 14 weeks of order placement, and all shipping costs must be included in the proposed price. The contract is governed by numerous FAR clauses including Buy American Act provisions for construction materials, requirements for combating trafficking in persons, certification against kickbacks and improper influence, and data rights protections under FAR 52.227-14, with special attention to COTS exceptions and domestic content thresholds of 60–75% depending on material type and restrictions on foreign iron and steel not exceeding 5% by cost. Offerors must be registered in SAM.gov with a current Unique Entity Identifier, and financial responsibility, accounting system compliance, and absence of debarment or suspension are prerequisite certifications. No evaluation factors, weights, or award methodology are explicitly stated for this solicitation, and the contract value remains unquantified due to the absence of completed pricing line items. Technical compliance includes providing comprehensive documentation of design and testing results, with inspection and acceptance occurring at the delivery location. Although no packaging, marking, or preservation specifications are detailed, the requirement for commercial off-the-shelf components and data rights management suggests the magnets are high-precision systems requiring documented traceability and controlled technical data handling. All submissions must conform to the procedural requirements outlined in the RFP, including use of the specified certifications and electronic submission through the designated portal.