Aquatrak Controllers, Transducers, Installation Kits, Couplings, Clips, Tubes, etc.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation number EA133C-09-RQ-0816 is issued as a Request for Quotation (RFQ). The resulting order will be awarded as a Firm-Fixed Price Purchase Order. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-33. This procurement is a TOTAL SMALL BUSINESS SET-ASIDE. The associated North American Industry Classification System (NAICS) Code is 334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing with a small business size standard of 750 employees. The U.S. Dept. of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Center for Operational Oceanographic Products and Services (CO-OPS) requires the following items: Schedule of Supplies/Services: Item 0001: Quantity of 32 Each Aquatrak Model 4110 Micro-comp Controllers with Version 4.XX firmware, built in 2.5 foot SDI-12/Power and Transducer I/O Cables - Model Number MC-4110-02 Item 0002: Quantity of 16 Each Aquatrak Model 3000 Transducer, top mounted bulkhead water proof connector, calibrated to 4 feet - Model Number 3003-XCR-4 Item 0003: Quantity of 26 Each Aquatrak Model 4100 installation kits, 4 range tubes (5 ft) with couplings, one trim tube (5 ft), one red brass section (3 ft), one aluminum miter block and one shipping box, 4 inch, and five centering clips type 316, 4 inch with calibration tube - Model Number 28-3000-64 Item 0004: Quantity of 17 Each Aquatrak installation kit, 4 range tubes (5 ft) with couplings, one trim tube (5 ft), one red brass section (3 ft), one aluminum miter block and one shipping box, 6 inch, and five centering clips type 316, 6 inch, with calibration tube- Model Number 28-3000-66 Item 0005: Quantity of 13 Each Aquatrak Centering Clips, 316 S.S., 6 inch, Set of 5 - Model Number 28-3003-6S Item 0006: Quantity of 10 Each Aquatrak Centering Clips, 316 S.S., 4 inch, Set of 5 - Model Number 28-3003-4S Item 0007: Quantity of 30 Each Aquatrak Cable (Beldon 8425), 40 foot with Impluse Connector P/N MCIL-5-FS+MCDLS/F, bare wire at other end - Model Number W-108-02-40 Item 0008: Quantity of 13 Each Aquatrak Cable (Beldon 8425), 80 foot with Impluse Connector P/N MCIL-5-FS+MCDLS/F, bare wire at other end - Model Number W-108-02-80 Item 0009: Quantity of 4 Each Aquatrak Cable (Beldon 8425), 120 foot with Impluse Connector P/N MCIL-5-FS+MCDLS/F, bare wire at other end - Model Number W-108-02-120 Item 0010: Option Item to purchase up to 32 each additional Controllers as identified in Item 0001 at the same unit cost for a period of up to one year from the date of award Item 0011: Option Item to purchase up to 16 each additional Transducers as identified in Item 0002 at the same unit cost for a period of up to one year from date of award Item 0012: Option Item to purchase up to 26 each additional Installation Kits as identified in Item 0003 at the same unit cost for a period of up to one year from date of award Item 0013: Option Item to purchase up to 17 each additional Installation Kits as identified in Item 0004 at the same unit cost for a period of up to one year from date of award Item 0014: Option Item to purchase up to 13 each additional sets of Centering Clips as identified in Item 0005 at the same unit cost for a period of up to one year from date of award Item 0015: Option Item to purchase up to 10 each additional sets of Centering Clips as identified in Item 0006 at the same unit cost for a period of up to one year from date of award Item 0016: Option Item to purchase up to 30 each additional 40 foot cables as identified in Item 0007 at the same unit cost for a period of up to one year from date of award Item 0017: Option Item to purchase up to 13 each additional 80 foot cables as identified in Item 0008 at the same unit cost for a period of up to one year from date of award Item 0018: Option Item to purchase up to 4 each additional 120 foot cables as identified in Item 0009 at the same unit cost for a period of up to one year from date of award Item 0019: Quantity of 1 Each Aquatrak Bottom Assembly, 4 inch, including one Spun Cone, 24 inch Sleeve, two 13 inch Cu Clad Parallel Plates, three spacers, and assembly hardware - Model Number 8001-PWB-4 Item 0020: Quantity of 1 Each Acuatrak Bottom Assembly, 6 inch, including one 6 inch Spun Cone, two 18 inch Cu Clad Parallel Plates, 24 inch Copper Sleeve, and assembly hardware - Model Number 8001-PWB-6 Item 0021: Option Item to purchase up to 1 each additional bottom assembly as identified in Item 0019 at the same unit cost for a period of up to one year from date of award Item 0022: Option Item to purchase up to 1 each additional bottom assembly as identified in Item 0020 at the same unit cost for a period of up to one year from date of award All quotes shall be FOB Destination to 672 Independence Parkway, Chesapeake, VA 23320. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference with the same force and effect as if they were given in full text: FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008) with addenda: FAR 52.212-2 Evaluation-Commercial Items (Jan 1999) FAR 52.212-3 Offeror Representations and Certification-Commercial Items (June 2009) NOTE: Offerors may include paragraph (b) through (k) with quote OR enter electronically at https://orca.bpn.gov/ and submit paragraph (f) with quote. FAR 52.211-6 Brand Name or Equal (Aug 1999) FAR 52.217-7 Option for Increased Quantity - Separately Priced Line Item (Mar 1989) FAR 52.247-34 F.O.B. Destination (Nov 1991) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009) with Addenda: CAR 1352.201-70 Contracting Officer's Authority (Mar 2000) CAR 1352.201-71 Contracting Officer Technical Representative (COTR) (Feb 2005) (To be provided in contract award) CAR 1352.208-70 Printing (Mar 2000) CAR 1352.209-72 Restrictions Against Disclosure (Mar 2000) CAR 1352.209.73 Compliance With The Laws (Mar 2000) CAR 1352.215-73 Inquiries (Mar 2000) CAR 1352.216-70 Contract Type (Mar 2000) (Fill-in: Firm-Fixed type contract for supplies CAR 1352.233-70 Harmless From Liability (Mar 2000) CAR 1352.233-71 Service of Protests (Mar 2000) (Fill-in: Department of Commerce, NOAA, ERAD, Attn: Margaret Rankin, 200 Granby Street, 8th Floor, Norfolk, VA 23510) CAR1352.252-71 Regulatory Notice (Mar 2000) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial items (June 2009) (Fill-in: Part B, Check items 1, 2, 8, 19, 20, 21, 22, 23, 24, 26, 29, 31, 32 Alt I, 33, 34, and 39 FAR 52.217-5 Evaluation of Options (July 1990) FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998); FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998): Upon request, the Contract Specialist will make their full text available. Also, the full text of a clause may be accessed electronically at the/these addresses: http://www.gov/far and http://oam.ocs.doc.gov/CAPPS_car.html. In order to comply with the Debt Collection Improvement Act of 1996, all contractors must be registered in the Central Contractor Registration (CCR) to be considered for an award of a Federal contract. For information regarding registration in CCR, contact the CCR website at www.ccr.gov/index.cfm . Additionally each offeror must obtain, and provide with the quote, their nine-digit Dun and Bradstreet (DUNS) number. All responsible sources may submit a quotation which shall be considered by the agency. Evaluation will be in accordance with FAR 52.212-2 Evaluation-Commercial Items (Jan 1999). Award will be made to the responsible, responsive offeror whose offer will result in the lowest acceptable price. Quotes must be submitted in writing to the Eastern Region Acquisition Division, 200 Granby Street, Room 815, Norfolk, Virginia 23510 by 11:00AM EST on August 24, 2009. Offers may be faxed to 757-441-3786 or sent electronically to Sandra.Bennett@NOAA.Gov. Anticipated award date is on or about September 15, 2009. Quotes are to remain effective for 60 days after close of solicitation. Contractors are encouraged to register with the FedBizOpps Vendor Notification Service. Potential offerors may direct all inquiries pertaining to the solicitation in writing to Sandra.Bennett@NOAA.Gov or faxed to 757-441-3786. Telephonic requests will not be honored. Name Brand Justification for Aquatrak Items The Aquatrak Model 3000 Transducer, the Aquatrak Model 4110 Controller, the Aquatrak 4100 installation kits, centering bails, Aquatrak cables, and the bottom assemblies make up the standard acoustic water level monitoring system used on the National Oceanic and Atmospheric Administration, National Ocean Service, Center for Operational Oceanographic Products and Services (CO-OPS) environmental monitoring stations on the Atlantic, the Gulf of Mexico, the Caribbean, and throughout the Pacific. CO-OPS uses these monitoring stations for predicting and measuring water levels and currents, and disseminating this information to maintain safe maritime navigation and waterborne commerce. This information is also used for many practical purposes to include nautical charting, coastal engineering and tsunami and storm surge warnings. The procurement of these system components is to support the existing network of environmental monitoring stations, to replace equipment lost during weather events and to expand the network where needed. Under the current CO-OPS operating system any environmental monitoring system that has not previously been approved must be subjected to a series of tests to ensure the quality of the data produced by that sensor and the durability of that sensor for the intended use. These tests usually include bench testing using controlled conditions and physical measurement, controlled environmental testing to check a system's reliability under different conditions, and long term comparison testing with accepted systems at multiple real world locations. These tests and the analysis of the resulting data take a significant amount of time, money, and resources to conduct in order to approve operating systems. CO-OPS monitoring stations are designed for optimal performance with the inclusion of Aquatrak systems. The data collection platforms at CO-OPS stations are programmed to collect data from Aquatrak equipment and if a new sensor is implemented, new mounting hardware and software will need to be developed, programmed, calibrated and subjected to extensive testing in order to be approved of successful integration between all existing systems. CO-OPS field personnel are trained in the use and maintenance of the existing Aquatrak systems, have developed extensive documentation on the setup and procedures for maintaining Aquatrak systems, and have the ability and equipment to calibrate and repair the equipment. If a new sensor is implemented then additional costs for training, software, hardware, and documentation will be incurred along with field crews having to support multiple sensor types in a given region. Before implementing a new sensor, it would be subjected to thorough testing in order to be approved/disapproved. The extensive time and testing a new sensor requires puts CO-OPS at risk for mission essential operations to be shut-down during the testing period. There is no guarantee that a new sensor will pass testing requirements and be approved for integration with existing systems. CO-OPS cannot have its mission essential operations shut-down.