Architectural and Engineering (A&E) Services for the Official Residence of Canada in Brussels, Belgium

The Department of Foreign Affairs, Trade and Development of the Government of Canada is seeking architectural and engineering services for the Official Residence of Canada in Brussels, Belgium, under solicitation number 27-318747, with a response deadline of July 29, 2026. The contract involves a two-stage scope of work: first, a comprehensive assessment of existing conditions including room-by-room evaluations of finishes, building envelope, roof and terraces, structural capacity for future PV solar panel installations, mechanical and electrical systems, and CCTV conduit documentation, supported by a detailed photo survey; second, the development of detailed design and construction documents with clear specifications for materials, performance, and workmanship, along with oversight of commissioning for new MEP systems. All work must comply with applicable local regulations and standards, including a full compliance analysis, and requires professional sealing of all documents by qualified personnel. The contract excludes movable furniture and explicitly excludes perimeter security enhancements, BESS/solar energy systems, and guest house upgrades from Stage 2 design, though these are included in the initial investigation and costing phase. The service is delivered under a firm lump-sum price structure, covering all costs including salaries, overhead, profit, and travel expenses, with no additional payments permitted for travel time or living costs. Payment is milestone-based, tied to submission of 50%, 75%, 99%, and 100% of construction drawings, with invoices required for each delivery and must include detailed breakdowns of expenditures, excluding applicable taxes. The contract duration runs from the award date through April 28, 2028. Evaluation is based on a combined score of 60% technical merit and 40% price, with mandatory pass/fail gates requiring full compliance with solicitation terms, adherence to all mandatory criteria in the Annex Technical Criteria, and attainment of a minimum technical score of six points. Offerors must submit a technical offer, financial offer, and supporting forms including the Offer Submission Form and Offeror Declaration Form, all via electronic submission to the contracting authority. Security requirements are stringent, including certifications for PROTECTED and CLASSIFIED information levels and NATO classifications, controlled goods access declarations, and adherence to the Annex Security Requirements Checklist. The Contractor assumes full responsibility for government property, must maintain financial records accessible for audit during normal business hours for seven years after final payment, and is bound by confidentiality obligations that survive contract termination. Subcontracting requires prior written approval, and the prime Contractor remains fully liable for all subcontract