ARFQ-0402-EDD2600000024-2 | Various Large Format Media for Print Shop (Open-End)

West Virginia Department of Education, Office of Communications, has issued an open-end solicitation for various large format printing media under contract number ARFQ-0402-EDD2600000024-2, with a posting date of May 15, 2026, and a response deadline of May 21, 2026, at 10:30 AM ET. The contract is designed to procure essential print shop materials including white plastic corrugated board, metal H stakes, grommets, dry erase vinyl, removable adhesive fabric, and specialty papers, all required to meet strict technical specifications such as being wound on a 3-inch core roll, having adhesive backing where applicable, and being waterproof, weather-resistant, and tearproof. The initial contract term is six months with the option to renew every six months if pricing remains unchanged, and delivery orders may be issued up to one year after contract expiration. All items must be delivered F.O.B. destination to the agency’s location at 1900 Kanawha Blvd E, Building 6, Room 650, Charleston, WV, and acceptance is solely the responsibility of the state agency, with non-compliant goods subject to return at the vendor’s expense. Pricing is firm fixed price, but no unit costs are specified in the solicitation; vendors must submit detailed pricing in Exhibit A, which is the sole basis for award determination under a low price technically acceptable approach, prioritizing compliance and lowest total cost over technical trade-offs. Vendors must register with West Virginia state agencies, hold valid business licenses, and affirm they owe no debts to the state, while also agreeing to indemnify the state against third-party claims and maintain confidentiality of all non-public information obtained during performance. Insurance coverage including general and professional liability is required, and a designated contract administrator must be named by the vendor. Submissions must be made electronically via wvOASIS, with no encrypted or password-protected files allowed, and any missing or incomplete Exhibit A will result in disqualification. The contract contains no federal acquisition regulation clauses, is not subject to socioeconomic set-asides, and does not require unique entity IDs or CAGE codes. Funding is contingent upon legislative appropriation, and no accounting codes or formal payment office details are provided beyond confirmation that payments will be made in arrears via electronic funds transfer or P-Card upon receipt of a valid invoice.