RFP-VBI-260000001997-1 | RFP - Copy Paper

The Van Buren Intermediate School District is soliciting bids for 4,440 cases of multipurpose copy paper meeting strict specifications: 8.5” x 11”, 20 lb. weight, 92 TAPPI brightness, with 500 sheets per ream and 10 reams per case. Deliveries must begin on or after July 1, 2026, and be distributed to nine school locations across Van Buren and Cass Counties in Michigan, with specific delivery methods—lift gate, tailgate, or dock-to-dock—required depending on each site’s capabilities. All bids must include a sworn, notarized affidavit confirming no familial relationship with any school board member or superintendent, as mandated by Michigan Compiled Laws 380.1267, and a separate affidavit certifying compliance with the Iran Economic Sanctions Act, which imposes severe penalties including civil fines up to $250,000 or double the contract value, reimbursement of legal costs, and a three-year ban from future contracts for noncompliance. Each bidder must submit a physical sample of at least 10 sheets of the proposed paper alongside their bid, and all pricing must be tax-exempt and include delivery charges. The solicitation does not require UEI, CAGE code, or SAM.gov registration, nor does it evaluate socioeconomic status or small business preferences. The contract award is not guaranteed to the lowest bidder; the district retains full discretion to reject all bids or select an alternative based on evaluation criteria, though no formal evaluation factors or weighting are published. Bids must be submitted in hard copy by mail to the Director of Finance & Operations by the deadline of May 26, 2026, at 2:00 p.m. EST, with no electronic submissions accepted. Payment details, invoicing methods, accounting codes, and designated contracting officer representatives are not specified in the solicitation, and no formal contract type is stated, though a firm-fixed-price arrangement is implied by the fixed quantity and delivered pricing structure. All deliveries are expected to commence after July 1, 2026, with no defined end date, and the contract value remains undetermined until bids are evaluated.