ARFQ-0512-WSH2700000005-3 | TRANSITIONAL LIVING FACILITY HVAC REPLACEMENT

The West Virginia Office of Shared Administration, on behalf of the Department of Health Facilities, is soliciting bids for the replacement of the HVAC system at the William R. Sharpe, Jr. Hospital Transitional Living Facility in Weston, West Virginia. The project requires the selected vendor to provide all labor, materials, and equipment necessary for the full replacement of the system, including specific Trane model requirements or approved equals, ductwork installation meeting ASTM and MIL standards, and control system integration. The contract is a fixed-period agreement that must be completed within 180 days of the notice to proceed. Award will be granted to the vendor offering the lowest grand total cost who meets all technical specifications and holds a current West Virginia Contractors License. Qualified vendors must have successfully completed at least three similar projects and were required to attend a mandatory pre-bid meeting on September 9, 2026. Submission requirements include a bid bond, a notarized Drug Free Workplace Conformance Affidavit, and a purchasing affidavit affirming no defaults on monetary obligations to the state. The successful contractor must provide performance and labor/material payment bonds each totaling 100 percent of the contract value. Because the project involves federal funds, the contractor must comply with 2 C.F.R. regulations regarding domestic preferences, equal employment opportunity, and the use of minority and women-owned businesses. Additionally, the vendor must sign a HIPAA Business Associate Addendum to ensure the confidentiality of Protected Health Information. Final acceptance of the work is contingent upon a final inspection by the agency project manager and engineers to remedy any identified deficiencies.