ARFQ-0945-BOM2600000003-1 | SECOND BID FOR HEARING EXAMINERS

The contract solicitation ARFQ-0945-BOM2600000003-1 seeks qualified vendors to provide Hearing Examiner services for the West Virginia Board of Medicine under a Term Contract effective July 1, 2026, with the possibility of renewal for up to two additional years. The scope of work involves conducting administrative hearings governed by the West Virginia Administrative Procedures Act (Chapter 29-A), Chapter 30, and related rules for the Board of Medicine and Board of Osteopathic Medicine, with strict adherence to the ALJ Code of Conduct (158 CSR 13) and HIPAA requirements for handling protected health information. Evaluations will be conducted under a Lowest-Price Technically Acceptable (LPTA) model, prioritizing technical acceptability—demonstrated through at least five years of experience as an Administrative Law Judge or Hearing Examiner, familiarity with applicable state statutes and regulations, and knowledge of HIPAA compliance—before awarding to the offeror with the lowest total cost, capped at $5,000 for the base period. The contract value may reach $15,000 if both option years are exercised, though no firm funding or line-item pricing is detailed. All submissions must be made electronically via wvOASIS by June 1, 2026, and must include proof of licenses, certifications, and insurance coverages, including Cyber Liability, Commercial General Liability, and Workers’ Compensation, all submitted in unencrypted, viewable formats without password protection. Offerors must affirm compliance with state laws governing public records, conflict of interest, debt status, and background checks, and must designate a contract manager with direct contact information. The agency does not require Unique Entity Identifiers or CAGE codes, and no formal federal accounting codes or payment office details are provided; invoices must be submitted by month-end and no later than June 30 to ensure fiscal year payment. Performance is limited to West Virginia, with no FOB terms specified, and the contract prohibits assignment without prior written consent. All submissions are public records under the state’s Freedom of Information Act, and no proprietary or confidential information may be included. Failure to meet obligations may result in default and termination, with violations subject to liquidated damages or other remedies as specified in the contract clauses.