Arkansas Facility Maintenance Services (FAA)

AMENDMENT 00001 released on 24 August 2023 to update Wage Determinations, provide answers to contractor questions, and to add Appendix 8 to the PWS. Sign and return a copy of Amendment 00001 with your proposal. Please price the additional work from Amendment 00001 onto the CLINs 00011, 00022, 00033, 00044 and 00055 (for the EAK SSC). ***************************************************************************************************************************************************** This Solicitation (SIR) is for Facility Maintenance Services for multiple locations throughout Arkansas to be completed as required in the Performance Work Statement (PWS) that is located as attachment J-1 of the attached Solicitation 697DCK-23-R-00222. This acquisition is set aside for small business. The principal North American Industry Classification System (NAICS) code applicable to this effort is 561210 - Facility Support Services. The resulting award will be Firm-Fixed Price Contract. Site Visits will be held per the schedule listed below. Please email with the names of those attending and the name of the company they are representing no later than Thursday, August 10, 2023 by 12:00 noon Central Time. Each company will be limited to two (2) total attendees. Monday 8/14/23 - Fayetteville sites including Springdale, Bentonville, Rogers, Lowell, Decatur, Siloam Springs, Highfall Tuesday 8/15/23 - Fort Smith sites including Mena and Hodgen, OK Wednesday 8/16/23 - Dover (Russellville) & Mount Magazine State Park Thursday 8/17/23 - Little Rock Sites Friday 8/18/23 - Harrison, Gasville, Flippin, Mountain Home The addresses to the facilities are listed in the PWS located in Section J as attachment J-1. An email with instructions regarding the site visit will be provided no later than Friday, August 11, 2023. Please document all your questions while at the site visit and submit them to contact@example.gov and contact@example.gov via email by the date and time as directed below. Questions will not be answered during the site visit. Questions or comments pertaining to this SIR must be submitted in written form via email to contact@example.gov and contact@example.gov no later than 12 noon Central Time on Monday, August 21, 2023. Questions and responses that clarify the SIR may be provided to all Offerors; if this information is provided to all Offerors, the source of the questions will not be identified. Responses to all questions and any necessary amendments made to the SIR will be made by 12:00 noon Central Time on Thursday, August 24, 2023. All responses must reference the solicitation number (697DCK-23-R-00222) and be submitted to the following email addresses: contact@example.gov; contact@example.gov SA18 PROPOSAL CONTENT Submission of Offer. An Offeror must submit an offer which includes the following. Proposal (Provide 1 copy). NOTE: The contractor's proposal shall include: [ ] Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken [ ] Signed SOLICITATION, OFFER, AND AWARD form (all amendments issued) [ ] Part I, Section B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data). The FAA follows the AMS, not the FAR, therefore submission of a SAM.gov Clause Report does not meet this requirement. [ ] A Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract. [ ] A certificate of liability from your insurance company that shows you can meet the requirements identified in Section I, AMS Clause 3.4.1-12 Insurance (Oct 2019). [ ] No less than three (3) Past Experience References of similar work (e.g. must be janitorial work of a similar size and scope) to the requirements in this SIR. [ ] No less than three (3) Past Performance Submittals (Customer Satisfaction Surveys) completed and submitted by a third party that show completion of similar work, e.g. must be janitorial work of a similar size and scope to the requirements in this SIR. [ ] Completed Contractor Staffing Access Questionnaire SA56 EVALUATION FACTORS FOR AWARD - SERVICES The Government will make award to the contractor offering the lowest priced, technically acceptable offer. The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions. The Government reserves the right to award on initial offers without discussions or to conduct one-on-one discussions with one or more offerors to clarify issues relating to scope, pricing, and responsibility. Proposals shall be evaluated as either 'acceptable' or unacceptable on the basis of the following criteria: A. Past Experience. Provide a list of at least three (3) successful contracts that provided facility maintenance services within the past five (5) years. Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation. Be specific and provide details. For each project address the following points: a) Project Title, description and contract number b) Client names, phone numbers, and contact person c) Dollar Value d) Scope of Work in detail e) Percentages of work subcontracted and nature of that work f) Award and Completion dates g) Any contractual issues or technical matters disputed, and resolution thereof h) Any claims and resolution thereof (i.e., nature, number dollar value) i) Any relevant information that would reflect on the offeror's ability to meet schedule constraints Standard for Review: An acceptable proposal must demonstrate at least three (3) successful relevant projects that are same/similar to the work required in the project specifications and this solicitation and those projects must have been completed or underway within the past five (5) years through the closing date of this requirement. The FAA reserves the right to contact the customers listed as references, and to apply that information in its final determination. B. Past Performance. An Offeror is required to have at least three (3) CSS from third party references completed and submitted directly to contact@example.gov and contact@example.gov. The CSS is attached to the solicitation announcement as Attachment J-6. Standard for Review: At least three (3) CSS must be received from third party references before the solicitation deadline with an average rating of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS by telephone in the event there is insufficient competition due to the lack of surveys received. If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed. Keep in mind that the FAA may use information other than that provided by the Contractor in connection with this solicitation. Any customer review receiving less than a Good rating that is verified by the CO may deem the proposal unacceptable and will be rejected from further consideration. CONSIDERATION OF PRICE: The offeror must submit pricing information as prescribed in PART I - SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Pricing is required for the base and each option year for each service. If full pricing is not received, the proposal will be deemed unacceptable. (End of Provision) Contractors must be registered with the System for Award Management, www.sam.gov on the date established for receipt of offers (June 15, 2021). Reference AMS Clause 3.3.1-33, paragraph (d), - if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror. DURING THE SOLICITATION, ALL COMMUNICATIONS WILL BE CONDUCTED ONLY WITH YVETTE JACKSON AND DYLAN HUNTLEY, VIA EMAIL (contact@example.gov and contact@example.gov). NO PHONE CALLS WILL BE ACCEPTED. MILESTONES Site Visit Attendee List Due - Thursday 8/10/23 by 12 noon CT Site Visits: Monday 8/14/23 - Fayetteville sites including Springdale, Bentonville, Rogers, Lowell, Decatur, Siloam Springs, Highfall Tuesday 8/15/23 - Fort Smith sites including Mena and Hodgen, OK Wednesday 8/16/23 - Dover (Russellville) & Mount Magazine State Park Thursday 8/17/23 - Little Rock Sites Friday 8/18/23 - Harrison, Gasville, Flippin, Mountain Home Questions due - Monday 8/21/23 by 12 noon CT Answers out - Thursday 8/24/23 by 12 noon CT Proposals due - Thursday 8/31/23 by 12 noon CT All submissions must be received no later than 12:00 noon Central Time on Thursday, August 31, 2021. Offerors assume full responsibility of ensuring that proposals are received at the place and by the date and time specified above. Late submittal of proposals will not be accepted. The Government will not be liable for costs associated with the preparation and submittal of inquiries or responses to this announcement and will not reimburse any firm for costs incurred in responding to this SIR. Responses will not be returned.