Assessment List Printing, Processing & Mailing & Value Change Notices

Christian County invites qualified vendors to submit responses for the ITB #2025-7 Assessment List Processing and Mailing Services for 2026 and Value Change Notices in accordance with the requirements stated herein.   BACKGROUND: This bid is for the Assessor's Business (Commercial) and Individual (Personal) Property Assessment Lists and the Value Change Notices.   Value change notices are on a cycle, where every odd numbered year ( i.e. 2025), Assessor’s are required to assess all real property (business and individual) and provide notices to those property owners whose property changed in value. On the even numbered years (i.e. 2026), Assessor’s only send notices to people with new builds, additions, etc.   PROPERTY ASSESSMENT LIST (BUSINESS AND INDIVIDUAL) Your bid will include, but is not limited to, complete costs for two separate mailings, the first mailing in December 2025/January 2026, a second mailing estimated in March 2026 and costs for assessment lists for use in the Assessor's Office.  In addition, consultation and design costs, and NCOA processing costs for first and second mailings will be included.  Post mailing address updates - reports should be emailed monthly. This will also include mail piece delivery tracking (login information provided for online tracking) for the Assessor's Office.    VALUE CHANGE NOTICES The bid will also include pricing for the Value Change Notices to be created and mailed.  Please note that these notices usually are mailed before April each year.  Only the owners of properties whose assessed value has increased will receive notice.   The successful Contractor must demonstrate to the satisfaction of the Assessor their company's knowledge regarding form printing, data file conversion, bar code imaging, and mail processing conforming to U.S. Postal Service specifications for automated mailings.
QUESTIONS: Questions should be submitted online through the Christian County Electronic Bidding portal before 9:00 a.m. July 22, 2025.   SUBMITTAL: Christian County proposal submittals must be made by the Christian County online ebidding portal. No hand delivered bids, faxes or emails will be accepted.
Bids are due by July 31, 2025 and will close at 9:00 a.m. Register as a vendor at: https://www.christiancountymo.gov/bidding-opportunities/. Contact purchasing at +1 (555) 000-0000 for help with registering.
PRICING: You will enter your pricing under the LINE ITEMS TAB. You will include pricing for both the assessment list processing and mailing services, and the value change notices. Note: Quantities are best estimates.  Please note that the awarded bidder will bill Christian County Assessor's Office on the "actual" quantities.     Quoted prices shall include all costs required to successfully perform the project as described in the bid.  Any additional charges not individually noted in the bid document shall be assumed to be included in quoted cost. The prices given will be firm fixed. 
Note: Agreements signed by Christian County must be signed by at least a majority of the members of the County Commission. Agreements must be attested by the County Clerk and approved to form by the County Counselor. In addition, the County Auditor must certify that there is an unencumbered balance available to pay the contract cost.
The Christian County Commission reserves the right to refuse or reject any and all bids and waive any formality or irregularity in any bid received. The Commission reserves the right to make awards to other than the low bidder, or multiple bidders, if such award(s) is deemed to be in the county’s best interest.
  SAMPLES: A sample of the forms from previous projects MUST be attached to the RESPONSE TAB. This is the only way the Assessor can review your work. Failure to do so may result in disqualification.     Note:  The County Assessor will have the final say whether the forms each bidder provides are acceptable.     DECLARATION PAGE: View under ATTACHMENTS TAB. Print, review, sign and upload the Declaration Page under the RESPONSE TAB. The vendor hereby declares understanding, agreement, and certification of compliance to provide the items and/or services at the prices quoted in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. By signing this document, you certify that the company you represent is not disbarred by the U.S. government under the SAM.gov website and/or any entity in the state of Missouri. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. An authorized Company representative’s signature is required to confirm understanding of this statement.
HISTORY: Christian County is a first-class county without a charter form of government. The governing body of Christian County is the County Commission. The Commission consists of a Presiding Commissioner, a Western Commissioner, and an Eastern Commissioner. Its county seat is Ozark, Missouri. The County was organized in 1959 and continues to be one of the fastest-growing counties in the state. Cities in Christian County include Billings, Clever, Fremont Hills, Highlandville, Nixa, Ozark, Sparta and Village of Saddlebrooke.