Athletics Field Management Services Bid Solicitation

The contract involves the provision of Athletics Field Management services for the Hattiesburg Public School District, with bids due by September 12, 2025, at 10:00 a.m. CST. It encompasses turf maintenance, pest and weed control, seeding, fertilization, and repair of multiple athletic fields across district facilities. The initial contract term is one year, with the possibility of two subsequent one-year renewals, contingent upon performance and funding. Bidders must submit sealed proposals in a specified format, including a Bid/Proposal Summary Sheet with firm, all-inclusive prices based on square footage, and provide references for at least three similar projects. The district emphasizes that bids will be evaluated primarily on price, experience, references, and equipment quality, with the award going to the lowest and best bidder. The solicitation and resulting contract are governed by Mississippi law, with specific clauses limiting the district’s liabilities, waiving certain rights, and excluding federal FAR clauses. Insurance requirements are strict, mandating comprehensive general liability, auto liability, and workers’ compensation coverage, along with proof of insurance. The district reserves the right to reject bids, waive informalities, and adjust quantities, and it may cancel the contract with 30 days’ notice if funds are not appropriated. All proposals must be submitted in sealed envelopes clearly marked, or electronically via the designated portal, with no specified page limits. The district’s contact for bid submission and inquiries is Edith Stallings, and site access for performance will be scheduled around athletic events, with the contractor responsible for ensuring compliance with specifications and inspection standards.