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Audio System Installation and Integration

Active

State & Local

Response Deadline10/21/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Audio System Installation and Integration involves upgrading the gymnasium audio systems for Coldwater Community Schools in Coldwater, Michigan. The selected contractor will work under prime contractors to disconnect and remove legacy loudspeakers and control equipment, install new audio hardware, and verify the integrity of existing cabinets and cabling. The scope of work concludes with comprehensive testing and commissioning to ensure a fully operational audio system. Interested parties must submit their responses by October 21, 2026. To qualify for the project, contractors are required to maintain Commercial General Liability insurance with limits of 1 million dollars per occurrence and 2 million dollars aggregate, as well as valid Michigan Workers Compensation insurance.

General Info

Agency

Michigan → Coldwater Community Schools

NAICS

238210 - Electrical Contractors and Other Wiring Installation Contractors

Place of Performance

Coldwater, MI, USA

Set-Aside

NONE

Documents

This scope was carved out of RFP-COLD-270000000022-1.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFP-COLD-270000000022-1 | CHS GYMNASIUM AUDIO SYSTEM UPGRADE

AI Contract Breakdown

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Timeline

PostedOct 5

subcontract

Response DeadlineOct 21

Submission deadline

Response Deadline

10/21/2026, 02:00:00 PM UTCin 15 days

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Organization & Contact Information

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AgencyMichigan → Coldwater Community Schools

ContactsNo contacts available

OfficeN/A

Organization / AgencyMichigan → Coldwater Community Schools

Office AddressN/A

ContactsNo contact information available

Full Description

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Installs audio hardware and integrates systems for prime contractors on Coldwater Community Schools gymnasium audio upgrade projects. Disconnects and removes existing loudspeakers and control equipment, installs new hardware, and verifies existing cabling and cabinets. Performs testing and commissioning. Requires $1M/$2M Commercial General Liability and Michigan Workers' Compensation. Delivers a fully installed and tested audio system.

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Same awarding agency

System Training and Technical SupportThis subcontract for Coldwater Community Schools focuses on providing essential operational training and technical support for gymnasium audio upgrade projects. The selected provider will be responsible for conducting on-site training for District personnel and delivering comprehensive training manuals to ensure staff are fully equipped to manage the new systems. In addition to the initial training, the contract requires a one-year support agreement featuring remote telephone assistance facilitated by specialized support tools. This engagement, categorized under NAICS code 611430, aims to deliver a fully trained staff and a reliable year of technical maintenance to ensure the long-term success of the audio upgrades in Coldwater.

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Audio Equipment SupplierThis subcontract agreement establishes an Audio Equipment Supplier for the Coldwater Community Schools gymnasium audio upgrade projects. The selected supplier is responsible for furnishing all loudspeakers, main control equipment, and amplification systems, along with all necessary accessories and hardware as specified in the Proposed Equipment List. Additionally, the supplier must coordinate all freight and delivery to the performance site in Coldwater. To be eligible for the contract, the supplier must provide the required authorization and certification. The solicitation was posted on October 5, 2026, with a response deadline of October 21, 2026. This procurement falls under NAICS code 423850 and supports prime contractors in the execution of the school district's audio infrastructure improvements.

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Audio System Design and Programming ServicesThis subcontract for Audio System Design and Programming Services involves providing complete system design and technical programming for gymnasium audio upgrade projects at Coldwater Community Schools. The selected contractor will work under prime contractors to develop comprehensive system design documents, perform DSP configuration, and execute the initial setup and configuration using specialized audio DSP software. The final deliverables include all design documentation and a fully operational, programmed audio system. The project is located in Coldwater, Michigan, and falls under NAICS code 541330. Interested parties must maintain Professional Liability Insurance to be eligible. The solicitation was posted on October 5, 2026, with a response deadline of October 21, 2026.

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Solicitation # RFP-COLD-270000000022-1

Coldwater Community Schools is seeking a turnkey solution for a complete audio system upgrade at the Coldwater High School gymnasium located in Coldwater, Michigan. The scope of work encompasses system design, equipment procurement, programming, installation, testing, training, and ongoing support. The project is scheduled for contract execution on October 27, 2026, with installation anticipated in November and final acceptance expected by January 4, 2027. The district will utilize a best-value evaluation process to select a contractor who can provide a comprehensive system including a one-year parts and labor warranty and one year of remote telephone technical support. Proposers must submit sealed physical proposals by October 21, 2026, including a detailed equipment list, technical approach, and project schedule. Required administrative documentation includes an Iran Economic Sanctions Certification, a Familial Disclosure Affidavit, and proof of insurance meeting specific minimums, such as 2 million dollars for general aggregate liability and 1 million dollars per occurrence. The successful contractor must comply with all applicable building and safety codes, Michigan prevailing-wage requirements, and nondiscrimination laws. Final acceptance of the project is contingent upon the district's determination that all installation and performance criteria have been met.

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