Audio/Visual Equipment Rental and Services - 2026 Corona Top Heraldic Dinner

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA860126Q0061 is issued as a request for quotation (RFQ), for Audio/Visual Equipment Rental and Services for the 2026 Corona Top Heraldic Dinner Event.

This acquisition is set-aside for small business concerns under NAICS code 532490 with a small business size of $40,000,000.00.  This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable. The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for the rental of audio/visual equipment and operation services of the equipment for the for the 2026 Corona Top Heraldic Dinner Event taking place at the National Museum of the United States Air Force on 11 June 2026. 

CLIN   SUPPLIES                                                                    QUANTITY        UNIT  

0001    Audio/Visual Equipment Rental                                               1                 Bundle

0002    Audio/Visual Operation Services                                             1                Group

2. Period of Performance:

The set-up of equipment is required on 10 June 2026 with tear down and clean up not later than 12 June 2026, in accordance with the Performance Work Statement (PWS),

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

NOTE 2: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is the mandatory minimum requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil). Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record. You must verify the CMMC Level required for this award by checking the provisions and clauses within the solicitation.

4. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at ally.peterangelo@us.af.mil and Contracting Officer at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 26 May at 4:00 PM ET. Submission within the final hours of the solicitation window does not confer a competitive advantage, nor does it provide any technical or strategic benefit to the company. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0061 - Audio/Visual Equipment Rental and Services - 2026 Corona Top Heraldic Dinner”. The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with an email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

5. Notice to Vendor(s):

All vendors shall fully complete and return the 'Required Information Sheet' (attached to the solicitation) with their quotation.

Quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

6. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.