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university-of-washington-1255198State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The University of Washington is seeking to establish one or more contracts through solicitation number university-of-washington-1255198 to secure suppliers for audio visual equipment, design, installation, rentals, event services, and maintenance. These services will support a variety of environments including classrooms, lecture halls, historic performance venues, stadiums, and other indoor and outdoor spaces. Eligible firms must be available for work in Washington State and submit all required documentation by the response deadline of October 23, 2026. An optional pre-bid meeting is scheduled for September 18, 2026. The contractual framework incorporates several critical compliance and technical requirements. This includes adherence to IT security terms, a data processing agreement for personal data, and a digital accessibility rider requiring compliance with WCAG 2.2 AA standards. Additionally, projects involving the built environment must comply with an IoT rider covering patch plans, commissioning, and cyber liability insurance. The standard agreement structure typically features a one-year base term with potential extensions up to ten years, utilizing Net 30 payment terms. Specific project components, such as the Alaska Airlines Arena LED Display Systems Modernization, require detailed bid forms covering technical specifications, installation, and extended warranty pricing.

General Info

University of Washington seeks suppliers for AV equipment, installation, and maintenance by October 2026.

Agency

University of WashingtonView Agency

NAICS

238210 - Electrical Contractors and Other Wiring Installation ContractorsView NAICS

Place of Performance

Not specified

Set-Aside

NONE

Documents

(13)

University of Washington Controller to Processor Data Processing Agreement

DOCX•6 pages•contract-document

Questions Template.xlsx

XLSX

event-1255198-attachments.zip

ZIP

WIPHE PARTICIPATION FORM.docx

DOCX

RFP 1254858-BD LED Display Systems Modernization Bid Form

XLSX•rfp

UW General Terms and Conditions_rev_12-4-25.pdf

PDF

AV RFP Pricing Worksheet.xlsx

XLSX

University of Washington IT Security Terms Rev. 12-14-2023

PDF•9 pages•contract-document

University of Washington Digital Accessibility Rider

PDF•3 pages•rider

RFP Audio Visual Services 1255198.docx

DOCX

AI Technology Rider.docx

DOCX

University of Washington Contract Agreement - RFP No. ###

DOCX•3 pages•contract-document

University of Washington IoT Rider for Built Environment

PDF•3 pages•contract-document

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Timeline

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Posted

Solicitation

Response Deadline

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Response Deadline

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Organization & Contact Information

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AgencyUniversity of Washington
ContactsNo contacts available
OfficeN/A
Organization / Agency
University of Washington
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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PURPOSE: The purpose of this Request for Quotes and Qualifications is to establish one or more contracts with suppliers that can provide audio visual (A/V) equipment, design, installation, rentals, event services, and maintenance of A/V systems for University classrooms, lecture halls, historic perforrnance venues, indoor and outdoor events, stadiums, and other spaces as needed. PREBID MEETING: The optional, pre-bid Zoom meeting will take place Tuesday, September 18, 2026. Please RSVP via the Workday Strategic Sourcing Message Chat to receive the invitation and Zoom link. BIDDER ELIGIBILITY: This solicitation is open to those firms which satisfy the minimum qualifications stated herein and that are available for work in Washington State. Bidders must respond to all required questions and upload all requested documents in order to be considered responsive to this solicitation. Bidders are responsible to ensure they have downloaded all materials and information prior to submitting their bid and other requested documents. IMPORTANT: The Solicitation documents can be accessed by clicking the "Attachments" link above. Click “START YOUR BID” link to access the message portal, timeline, and receive email updates regarding the event. "START YOUR BID" does NOT obligate firms to submit a response. If you have not previously participated in a UW Workday Sourcing Event, clicking "START YOUR BID" will prompt you to register your email and company name and authenticate your log in.

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