Audio Visual Pool Refresh

The University of Washington is seeking to establish an optional-use enterprise contract pool with one or more suppliers to provide comprehensive audio-visual services across its Seattle, Tacoma, and Bothell campuses. The scope of work includes the design, installation, rental, and maintenance of A/V systems for a variety of spaces, including classrooms, lecture halls, stadiums, and historic performance venues. The resulting contract will have an initial one-year term with the possibility of annual renewals for up to ten years. Award decisions will be based on the best combination of price and evaluation criteria rather than the lowest bid alone, with a phased selection process involving administrative screening, mandatory requirement verification, and potential interviews. Eligible bidders must be available to work in Washington State and demonstrate experience with large organizations or higher education institutions, including providing at least five professional or Division 1 college references. The contract incorporates stringent technical and legal requirements, including riders for IoT security, digital accessibility (WCAG 2.2 AA), AI technology usage, and data processing. Depending on the specific work order, vendors may be required to comply with public works regulations, including prevailing wage and bonding requirements. Payment is issued on a Net 30 basis via vPayables or ACH deposits. Proposals must be submitted through the Workday Strategic Sourcing portal by October 22, 2026.