Aurora Borealis Newsletter

The City of Aurora, Illinois, is soliciting bids under solicitation number 26-092 for the printing and mailing of one edition of the Aurora Borealis newsletter to approximately 68,000 residential homes. The required specifications include a 20-page newsletter using 80 lb. gloss text house stock, with a flat size of 11 by 17 inches, folded to 8.5 by 11 inches, and 4/4 ink. The selected contractor will be responsible for printing and sorting the newsletters for bulk mail by carrier route, delivering them to the U.S. Postal Service on North Broadway and the Naperville Post Office for White Eagle delivery. Postage will be paid by the City under Permit Number 2. While the initial contract is for one edition, there is an option for additional issues based on mutual agreement. Bids must be submitted electronically via the OpenGov portal by September 23, 2026, at 11:00 a.m., as paper submissions are not accepted. Evaluation will be based on price, qualifications, experience, and demonstrated capacity, alongside a responsibility determination considering prior performance and resource adequacy. Bidders must provide various certifications, including compliance with the Drug Free Workplace Act, prevailing wage laws, and the adoption of a written sexual harassment policy. Local vendors may apply for a preference per city ordinance. The successful bidder will not be required to provide performance or payment bonds but may need to maintain insurance for public liability, property damage, and workers compensation. Invoices must be submitted to the Aurora Purchasing Division and must include a valid Purchase Order number.