Authorized Caterpillar Service, Repair and OEM Parts

The City of Pasadena Public Works Department is soliciting competitive bids for authorized Caterpillar maintenance, repair, and the supply of original equipment manufacturer (OEM) parts to support its municipal fleet of approximately 1,100 vehicles and equipment units. The scope of work includes providing specialized service for Caterpillar components found in skid steer loaders, forklifts, wheel loaders, and loader backhoes, as well as supplying genuine parts such as high-efficiency filters, hardware, and various engine accessories. To ensure operational readiness and minimize downtime, the City requires all work to meet OEM quality standards and be performed using manufacturer-approved procedures. Bidders are evaluated primarily on their relevant experience in supplying automotive, light-duty, medium-duty, and heavy-duty replacement parts to commercial or governmental fleet operations. The procurement process requires several critical administrative submissions, including a Declaration of Non-Collusion, a Unique Entity Identifier (UEI), and a detailed five-page Relevant Experience Form. Bidders must also comply with federal lobbying disclosure requirements via Standard Form-LLL and provide a five percent bid security in the form of an electronic surety bond. Contractual obligations include strict adherence to California prevailing wage laws, the Pasadena Living Wage Ordinance, and equal employment opportunity policies. Additionally, the contractor is responsible for job site safety, maintaining risk of loss until final written acceptance by the City, and ensuring all digital materials meet accessibility standards. Final acceptance of work is contingent upon a formal inspection process by the City, which must be completed within five working days of the contractor's notification of completion.