Automated External Defibrillator (AED) Monthly Maintenance

The Department of Veterans Affairs (VA), through its Strategic Acquisition Center in Fredericksburg, Virginia, is conducting a sources sought notice for firms capable of providing comprehensive monthly maintenance services for Automated External Defibrillators (AEDs) at VA Office of Information Technology (OIT) facilities across the contiguous United States. This contract, identified by solicitation number 36C10X26Q0162, will be a firm fixed-price contract with a 12-month base period and four optional 12-month renewal periods. The primary scope includes servicing 28 Zoll AED Plus units distributed among 11 VA OIT locations nationwide, with responsibilities encompassing monthly inspections, replacement of consumable supplies (batteries, pads, accessory kits), software upgrades, and readiness assurance to comply with federal, state, and local regulations. Contractors must ensure medical oversight, including annual AED medical prescriptions and certificates of oversight, registration of AEDs with emergency management authorities, development and maintenance of written AED Response Protocols, and prompt post-event support and reporting. Deliverables like monthly inspection reports, post-event documentation, and project management plans are critical and must be submitted electronically by specified deadlines. Key contractual requirements emphasize the involvement of personnel with at least five years of relevant experience, specifically with Zoll AED Plus devices, and firm compliance with VA security policies, including the possession of PIV cards for network access. Contractor teams are prohibited from performing inherently governmental functions. The contract enforces strict timelines for deliverable submissions, with monthly reports due by the 7th and post-event documents within 45 days. The contractor assumes full responsibility for all tools, materials, and labor necessary for performance, while no travel reimbursements are authorized. Although this notice is primarily market research without pricing details, it identifies evaluation focus areas such as technical capability, past performance, geographic reach, key personnel qualifications, and compliance with medical and regulatory standards. The VA requires small business participation under SBA total small business set-aside provisions aligned with NAICS code 334510. Proposal submissions are electronic only, due by May 21, 2026, with communications directed to the Contract Specialist, Thomas Evans.