B027-09 Air Duct Cleaning

The City of Meriden is soliciting bids under solicitation B027-09 for professional HVAC air distribution system cleaning at the Meriden Police Department and Fire Stations 1 through 6. The project aims to improve indoor air quality and system efficiency by removing dust, debris, and contaminants from ductwork in all occupied areas, including offices, mechanical rooms, and apparatus bays. Work is anticipated to commence in the fall of 2026. The contract will be awarded to the lowest responsible bidder, with a local preference given to City-based businesses that can match the low bid. Qualified contractors must be active members of a trade association and assign at least one certified Air Systems Cleaning Specialist to the project at all times. Bidders must attend a mandatory pre-bid meeting on August 26, 2026, and submit electronic proposals via the City eProcurement Portal by September 16, 2026. Submissions must include a 10 percent bid bond, a notarized non-collusive affidavit, and a bidder's qualification statement. The successful contractor is required to provide performance and payment bonds equal to the contract price and maintain comprehensive insurance coverage, including General Liability, Auto Liability, and Workers Compensation, naming the City of Meriden as an additional insured. Compliance with Connecticut prevailing wage laws, OSHA safety regulations, and CHRO affirmative action standards is mandatory. Upon completion, the contractor must provide a summary of work performed, documentation of any deficient components, and safety data sheets for all chemicals used.