This Solicitation opportunity from Florida was posted on May 2, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Bahama Village Goombay Festival Production Services

Closed

RFP-RFP 24-004-0-2024/CBState & Local

Submission Closed05/23/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 711310

New

International

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RFP#338-27-YE FACILITY MANAGEMENT, PROGRAMMING, BOOKING , AND OPERATION SERVICES

Solicitation # 338-27-YE

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AI Contract Overview

The City of Key West is seeking proposals from qualified individuals or entities to oversee the promotion and management of the Bahama Village Goombay Festival, a vibrant two-day event designed to attract both residents and visitors. The selected contractor will be responsible for developing, promoting, and managing all aspects of the festival, including coordinating food, beverage, and retail vendors, as well as scheduling and managing musical performances to ensure a seamless experience. They will handle operational tasks such as hiring musicians and sound technicians, ensuring timely payments, and producing promotional materials to maximize visibility. Additionally, the contractor must monitor sound levels in coordination with the City, secure necessary permits, and ensure compliance with all relevant ordinances and policies related to using the City Right of Way. Promotion efforts should include internet advertising, newspapers, radio, posters, and flyers, with an emphasis on raising funds and securing in-kind contributions to support the event. The contract value ranges from $50,000 to $200,000, with proposals due by May 23, 2024, and the project aims to deliver a well-organized, engaging festival that celebrates the cultural heritage of Bahama Village.

General Info

Agency

Florida → City of Key West

NAICS

711310 - Promoters of Performing Arts, Sports, and Similar Events with Facilities

Place of Performance

FL, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedMay 2

Solicitation

Response DeadlineMay 23

Deadline has passed

Submission Closed

05/23/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyFlorida → City of Key West

ContactsNo contacts available

OfficeN/A

Organization / Agency

Florida → City of Key West

Office AddressN/A

ContactsNo contact information available

Full Description

The City is soliciting Proposals from individuals or business entities qualified to perform the services of promoting and managing the Bahama Village Goombay Festival. Such efforts should result in a Proposal that appeals to both residents and visitors and encourages all to visit the Goombay Celebration.
It is the City's desire to secure the services of a Proposer(s) who can provide quality service in the following areas of need: • Develop, promote, and manage every aspect of the two-day Bahama Village Goombay Festival, to include food, beverage, and retail vendor booth coordination. • Manage and program the scheduled musicians’ concerts so as to minimize impact on other music being presented in the area. • Handle all operational and administrative matters including, but not limited to, hiring musicians and sound technicians, making prompt payments to all personnel involved and producing promotional materials and advertisements. • Monitor and control sound levels in communication with the City. • Secure all permits, applications, and comply with all ordinances, policies, procedures, etc. relevant to use of the City Right of Way. • Promote and advertise the festival through the internet, newspapers, radio, posters and/or flyers. • Raise other funding and secure in-kind contributions as required to produce the music festival.