Bank Depository Services

GENERAL TERMS & CONDITIONS  
QUESTIONS ANSWERED:  The District will be out from June 30, 2025 - July 18, 2025 and returning on July 21, 2026.  Questions will be answered upon return.   GENERAL INFORMATION:
INTENTION: It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to provide marquees.
CONTRACT SERVICE PERIOD:  This is a term contact beginning September 1, 2025 or soon thereafter and ending August 30, 2027.
RENEWAL CLAUSE:  This contract may be renewed for an additional three (3), two (2) year TERM CONTRACT PERIODS, renewed every two (2) years, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except for the growth of the district.
SB9 COMPLIANCE:  All vendors who are awarded will be required to get fingerprinted according to the SB9 Compliance law that passed.  If your company has already been fingerprinted for another school district, please submit proof along with proposal and the Purchasing Department will get you the other required paperwork as soon as an award has been made.  If you have not been fingerprinted, upon award, please visit the Purchasing Department and you will be given the necessary documents in order for you to be in compliance.  Vendors who refuse to get fingerprinted will not be allowed to step onto school district property.
SELECTION OF VENDOR & FEES:  The Edinburg CISD expects to select a vendor on the basis of evaluation criteria listed below.  The District reserves the right to accept any alternate bids that meet the Districts needs. Vendor must submit in detail qualifications for these types of services.
EVALUATION CRITERIA:  According to TEC 45.206(d), the District must state the selection criteria and select the proposal based on the ranking in relation to the stated selection criteria.
25% - Cost of Services (charges for keeping District accounts, records, reports and furnishing checks) 20% - Automated and additional services offered (purchasing card, payroll card, lease rate, other) 20% - Ability of the proposer to provide the necessary services and perform the duties as Depository.  Experience in providing Depository services to similar accounts (strength of project team) 10% - Collateralization policy and type of third-party institution holding collateral 5% - Fraud prevention/notification policy 20% - Interest rates offered on time deposits
The District reserves the right to reject any and/or all proposals and to accept the proposal the District considers most advantageous. If any portion or provision of this proposal and/or contract between Depository and District entered into is invalid, the remainder at the option of the District shall remain in full force and effect and not be affected. Acceptance of a proposal will be based on the total package of services offered by the banking institution.
  INTRODUCTION   Pursuant to existing provisions of Chapter 45, Subchapter G, School District Depositories, Texas Education Code, it is the intention of the Board of Trustees of the District to select a Depository through soliciting proposals for a Depository Services contract for a term of two years beginning September 1, 2025 and ending August 31, 2027 or until such time as a successor Depository is selected and qualified agrees to a depository agreement based on either fees or compensating balances.
The District and the Depository may agree to extend this contract for three additional two-year terms in accordance with Section 45.205 of the Education Code. This Section required that the contract and any extension of this contract coincide with the District’s fiscal year. In the event the District changes its fiscal year, the term of the contract may be shortened or extended no more that one year by mutual agreement to coincide, provided that this contract is to remain in effect until its successor is selected and been qualified. If the parties cannot agree, the District may at its option change the term of this contract.
The resulting contract and any extension(s) shall become binding upon the District and the Depository only upon acceptance by the Texas Education Agency.
The legal provisions providing for the naming of the Depository of the District are set forth in Subchapter G, School District Depositories, Section 45.201 through 45.209, of the Texas Education Code. Investments by the District will be governed by the Government Code, Chapter 2256, Public Funds Investment, Securities pledged as collateral to secure District deposits will be governed by the Government Code, Chapter 2257, Collateral for Public Funds.
DEPOSITORY QUESTIONS
There will not be a pre-proposal conference. Questions regarding this proposal request, or the services requested, will be submitted either through EUNA Procurement, powered by IONWAVE or emailed to each of the following:  Adel Felix, Chief of Finance/Operations - contact@example.gov, Oscar Silva, Accountant - contact@example.gov and Amaro Tijerina, Purchasing Director - contact@example.gov.
MANUAL PROPOSAL SUBMISSION   To be eligible for consideration under this request, ONE (1) complete paper copy and ONE (1) USB of the proposal shall be submitted by 4:00 p.m. CST on July 30, 2025 to the address below. Proposals received after that time by the District will not be accepted. Late submissions to the District address will be returned unopened.  If submitting electronically through EUNA, no manual submission is required.
The proposal must be submitted in a sealed envelope or packet marked “25-85, Bank Depository Services”. An accompanying transmittal letter must be signed by an individual authorized to bind the institution, state that the proposal is valid for 180 days from the submission date and give full contact information regarding the proposal.
The proposals must be delivered by mail, express mail, or in person to:
Office of the Director of Purchasing ATTN: Amaro Tijerina 411 N. 8th Avenue Edinburg, TX 78541 +1 (555) 000-0000 contact@example.gov
All questions should be answered and provided to the District as the Depository’s proposal.
The Depository is to attach a Cashier’s Check in the sum of $5,000.00 payable to the District. If any portion of this contract is awarded to the Depository the check will be returned to the Depository. If the Depository fails to execute the contract in a reasonable time, the check shall be cashed by District as liquidated damages. If the proposal is not accepted, the check will be returned to the Depository immediately after contract award.
This proposal is being provided electronically by the District also. The fee schedule, Attachment A, is in Excel format. The submitted proposal must be made in paper form and a copy in its electronic form.    LEGISLATIVE CHANGE   Changes in the law that may be enacted by the State Legislature, in session, could alter the scope of requirements as stated in this document. The proposal should conform to all statutes in effect at the time of proposal opening.   ADDITIONAL INFORMATION   The District will make every effort to adhere to the following tentative schedule. 6/28/25 Release of Request for Proposals 7/23/25 Deadline to any questions concerning the RFP or Services requested. 7/24/25 Responses given to any questions provided to all known interested depositories 7/30/25  Deadline for proposal submission 8/26/25 District Board award of Contract 9/1/25 Contract commencement   OTHER
The successful proposer will notify the District in writing within ten (10) days of any changes in Federal or State regulations or laws that would thereafter affect the depository agreement.
 The bank’s records relating to the District’s accounts shall be open to review by either the District, its independent auditors and the Texas Education Agency.
A Texas Education Agency depository contract will be forwarded to the successful proposer.
The District reserves the right to pay for Depository services by targeted balances of by fees.
The District reserves the right to exclude direct payroll deposit services from the depository contract if the Depository does not offer direct payroll deposit services.
DISTRICT RIGHTS   The District reserves the right to:
 wave any defect, irregularity or informality in the proposal or proposal procedures;
 reject any and all proposals;
 accept any proposal or portion thereof most advantageous to District;
 Request additional information or require a meeting with Depository representatives for clarification;
 cancel, revise, and/or reissue this request for proposal for any portions thereof;
 negotiate any conditions
 Retain all other provisions even if any provision of the proposal is deemed invalid;
 modify deadlines; and
 select any proposal deemed to be in the best interest as determined by the District.
EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.
  PAYMENT INFORMATION: Payments will be made on the District's regular payment schedule.   DELIVERY INFORMATION: The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable. The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   ADDENDUMS: Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal. It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually. ECISD website is www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The current month calendar will be the first calendar you see. To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF. If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out. Any questions, please contact the Purchasing office and we will assist you.   ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS:
David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools