Banking & Ancillary Svcs - County/Const. Officers

The Clerk of the Court and Comptroller of Miami-Dade County has issued Solicitation RFP No. CL00000008 seeking proposals for comprehensive Banking and Ancillary Services to support the County and its Constitutional Officers. This solicitation is part of a coordinated group of three related RFPs addressing banking, custodial, and merchant processing services, each with distinct submission deadlines and evaluation criteria. The Clerk, as custodian of County funds, requires a banking partner adept in managing treasury functions including lockbox services, ACH and positive pay processing, reconciliation, disaster recovery, and local branch accessibility. The scope demands integration with existing government financial systems and adherence to regulatory and security standards such as PCI compliance, SSAE auditing requirements, and Florida statutes. Proposals are to be evaluated through a best value trade-off process emphasizing experience, technical approach, and pricing. Initially, evaluators shortlist based on proposers’ qualifications, capacity, fiduciary responsibility, and past performance, followed by assessment of technical strategies and risk. Price is decisive in the final award and carries greater weight than combined non-price criteria. Bid submissions must be complete and organized into well-defined parts including scope, proposer information, and pricing schedules for each service group (banking services, retail lockbox, third-party custodial services). The contract term is five years with possible extensions. Contract administration and invoicing will be managed by dedicated County contacts, with invoices submitted electronically. The solicitation includes stringent requirements for authorized personnel, detailed scope deliverables, inspection and acceptance criteria ensuring compliance with financial and security standards, and ongoing representation certifications related to regulatory and local presence obligations. While federal contract clause numbering or formal OCI provisions are not incorporated, the solicitation imposes thorough disclosure and compliance standards, key personnel identification, and robust financial controls to maintain integrity and operational continuity in banking services supporting Miami-Dade County.