Beverage Services Bag in the Box

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quote under the number RFQP02111200068. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61. This acquisition is being solicited on an unrestricted basis with a North American Industrial Classification (NAICS) code of 312111, Soft Drink Manufacturing. The contract periods will consist of a 12-month base period and four 12-month option periods for renewal with an estimated maximum requirement per contract period to include 730 five gallon bag-in-box cases see Attachment II). Delivery Order Information: FCI Otisville will place orders for products as needed. Product shall be delivered Monday through Friday with the exception of Federal Holidays and no later than 15 working days after receipt of order. Delivery orders will be placed by the Food Service Department and/or the Contracting Department. In general, the food service staff will determine supply needs for the upcoming week or quarter and call in that requirement to the Contractor. PRICING METHODOLOGY: The Government intends to make a single award to a quoter, pursuant to affirmative determination of responsibility, whose quote, conforming to the solicitation, is determined to be in the best interest of the Government considering price only. The Government reserves the right to award without discussion; therefore, the initial quote should contain the quoters best terms from a price standpoint. The Government intends to make an award of a firm-fixed price contract on an all-or-none basis. The Contractor shall be able to provide the items no later than 30 days after date of award. The Contractor shall provide bag in the box beverages and equipment upon request by the institution as detailed in the Statement of Work. The Contractor shall include all associated charges to the Government for providing the supplies and services required by this solicitation/contract (e.g., equipment and servicing, etc.). The quantity of supplies/services to be provided by the Contractor is estimated in the Schedule of Items (see attachment II). These estimates are not a representation to a quoter or Contractor that the estimated quantities will be required or ordered, or that conditions effecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for performing the supplies and services required by this solicitation/contract. You are required to submit a completed copy of the Schedule of Items inclusive of the base year and all option periods. Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. AWARD METHODOLOGY: The Government will award a single contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and price related factors. ORDERING OFFICIAL: In accordance with FAR 52.216-18, request for supplies will be made via issuance of individual delivery orders. Delivery orders may be issued only by the Contracting Officer (CO), Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for credit card purchases. CONTRACT CLAUSES: 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer. 52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract. 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: $100,000; and Comprehensive General Liability: $500,000 per occurrence for bodily injury; Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991) The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted: 52.204.99 System for Award Management Registration (September 2012)(Deviation) 52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective ordering period through the last day of the effective ordering period 52.216-19 Order Limitations (OCT 1995) - (a) less than five cases; (b) (1) the estimated quantities identified in the Schedule of Items within the current ordering period; (b) (2) the estimated quantities identified in the Schedule of Items within the current ordering period; (b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective ordering period 52.217-8 Option to Extend Services (NOV 1999) - one day prior to the expiration of the current performance period. 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - prior to expiration of the current ordering period; 60 days; shall not exceed five (5) years. 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised 52.232.99 Providing Accelerated Payment to Small Business Subcontractors (AUG 2012)(Deviation) 52.24-403-70 - Notice of Contractor Personnel Security Requirements (OCT 2005) 52.27-103-72 - DOJ Contractor Residency Requirement - BOP (JUN 2004) 52.218-000, Continuing Contract Performance during a Pandemic Influenza or other National Emergency (MAY 2008) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (MAY 2012)- (b) 4, 6, 17, 23, 26-32, 38, 39, 42, 47. OTHER CONTRACT TERMS AND CONDITIONS: Contracting Officer's Representative (COR): Upon award of a contract, Wayne Decker, Food Service Administrator at FCI Otisville will be appointed as the COR of the resultant contract. List of Attachments. Attachment I - CONTRACT PRICING/SCHEDULE OF ITEMS Attachment II - STATEMENT OF WORK Attachment III - BUSINESS MANAGEMENT QUESTIONNAIRE Attachment IV - BP-S660.012 NCIC CHECK SOLICITATION PROVISIONS: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) tailored to delete paragraphs at e and i as they have been determined to be non-applicable to this solicitation. Paragraph c is changed from 30 days to 60 days. The additional provisions listed below are incorporated into this solicitation via addendum to this provision. 52.212-3 Offeror Representations and Certifications - Commercial Items (MAY 2011) 52.216-1 Type of Contract - Indefinite delivery/requirement type contract with firm fixed unit price 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (AUG 1996) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 20534 52.237-1 Site Visit (APR 1984) JAR 2852.233-70 Protests Filed Directly with the Department of Justice 52.27-103-71 Faith-Based and Community- Based Organizations (AUG 2005) - can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible. QUOTE SUBMISSION INFORMATION: Quotes must be received at the Federal Bureau of Prisons, Field Acquisition Office, Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051 no later than 2:00pm local time on Friday, November 16, 2012. Quotes will be accepted by mail, hand-carried delivery, or email. Mailed or Hand-carried quotes must be delivered to the attention of Charles Dailey, Contracting officer at the address shown. The official point of receipt for hand-carried quotes will be at the first floor reception area of the address listed above. Please give 24 hour of advanced notice to Contracting Officer or designee prior to hand-carrying quotes in order to accommodate access to the secured base. Emailed quotes must be sent in .pdf format only to contact@example.gov. Include the following in your subject line: Quote submitted in response to RFQP02111200068. Quotes must include all required information and be received by the Government by the RFQ deadline. Offerors are hereby notified that the Government will not be responsible for any failure attributable to the transmission or receipt of an emailed quote. Quoters shall complete and submit the following forms, clauses and statements with his/her quote 1. CONTRACT PRICING/SCHEDULE OF ITEMS 2. BUSINESS MANAGEMENT QUESTIONNAIRE 3. COMPLETED 52.212-3 OFFEROR'S REPRESENTATIONS AND CERTIFICATION (IF DIFFERENT FROM ORCA/SAM) Questions regarding this requirement may be emailed in writing to Charles Dailey, Contract Specialist at contact@example.gov .