Bid for 12-Passenger Van to include two (2) trade-in vehicles

Angelo State University is seeking sealed proposals for the purchase of a single 12-passenger van with a model year of 2026 or 2027, to be used by its Department of Agriculture. Proposals must include base models with only standard options, restricted to either Ford or Chevy makes, equipped with a V8 engine, automatic transmission, white exterior color, cloth seats, cruise control, air conditioning, heater, air bags, power brakes, power steering, Weather Tech or Husky floor mats (or standard rubber if unavailable), and a tow package featuring a receiver hitch and trailer brake controller. The solicitation explicitly requires the inclusion of two trade-in vehicles: a 2007 Chevy 12-passenger van with VIN 1GAHG35U371191910 and a 2010 Chevy Express van with VIN 1GA2G1DG2A1111154, both provided as-is and not in running condition after being parked for 12 to 18 months. Bidders are responsible for physically inspecting these trade-in vehicles at the ASU MIR Center by appointment and must confirm their willingness to remove them from campus upon delivery of the new van. All proposals must be submitted as sealed bids no later than 2:00 PM on June 1, 2026, addressed to the Contracts Office, and must include detailed documentation such as the manufacturer’s window sticker, sales brochure, warranty details, dealership location and service capabilities relative to San Angelo, and a clear delivery timeline measured in days after purchase order issuance. Pricing must reflect the original MSRP and final total sale price with a detailed breakdown of all options, fees, and trade-in values; state sales tax is exempt due to the university’s tax status. Evaluation is based on a best-value approach, not the lowest price, with pricing weighted at 50%, followed by fuel mileage at 20%, delivery date at 10%, availability and ease of service at 10%, and features and options at 10%. Exterior color is a mandatory pass/fail criterion—non-white vehicles will be automatically disqualified. The university retains the right to cancel the order if delivery does not occur as specified and reserves the right to accept or reject any trade-in based on assessed value. All proposals must be submitted individually per vehicle type, with all required information addressed in writing.