Biopoint Annual Software License Support Renewal

The Department of Veterans Affairs, through its Technology Acquisition Center in Eatontown, New Jersey, is awarding a Firm-Fixed-Price delivery order under the NASA SEWP V Governmentwide Acquisition Contract for annual software license support of the BioPoint Patient Identification Wristband System. This sole-source procurement, justified under FAR 16.505(b)(2)(i)(B), is necessary because the BioPoint system’s proprietary software, including its unique integration of color patient photos, barcodes, and clinical warnings, cannot be replicated or replaced by any other vendor. No hardware is being procured, and the effort is strictly limited to sustaining existing functionality across six VA facilities within VISN 21 through software updates, installation documentation, and telephone support delivered via VPN. The total estimated value of the contract, inclusive of the base year and four optional one-year periods, is $568,464.17. The contract’s period of performance spans twelve months for the base period with four additional one-year option periods exercisable at the government’s discretion, and performance is centralized at the contracting office in Eatontown, New Jersey. Only the original equipment manufacturer or its authorized resellers may provide support to ensure system integrity and interoperability, with no alternatives deemed viable due to proprietary source code restrictions and critical patient safety requirements. While the contract includes no formal inspection criteria, packaging standards, or detailed evaluation factors—consistent with its non-competitive nature—public justification has been submitted under FAR 5.301 and will be posted on procurement portals. Payments are managed through the VA’s procurement office, though no specific remit-to address, accounting codes, or invoicing system are specified. No solicitation of offers occurred, and no representations, certifications, or socioeconomic designations are documented, as the award was made solely based on the uniqueness of the technology. Point of contact for administrative inquiries is Shakiya Harris, with Mary Accomando as a secondary contact.