Black and White Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul (RFO) Issued May 2, 2025 (Updated March 16, 2026). This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ) number SP7000-26-Q-1023.

This notice incorporates clauses and provisions in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, Defense Federal Acquisition Regulation Supplement (DFARS) Change effective date 10 November 2025, and Defense Logistics Acquisition Directive (DLAD) Revision 5 effective 12 January 2026 through PROCLTR 2026-03.  Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation.

This acquisition is unrestricted. The associated North American Industrial Classification System (NAICS) code is 811210.

The Defense Logistics Agency (DLA) seeks to enter into a single award, firm fixed price, stand-alone contract for Maintenance and Repair of Black and White (B&W) Equipment.

Any award resulting from this solicitation will be issued on Standard Form (SF) 1449.

All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF). FAR 52.212-1 OFFER SUBMISSION  INSTRUCTIONS – Quotations must include the following items.

Submission of a quotation that does not contain all items requested below may result in elimination from consideration for award.

1. Quotations may be submitted in contractor format and shall include:
   1. Company name, address, telephone number, e-mail address, and FAX number
   2. Solicitation number
   3. Contractor DUNS Number and Commercial and Government Entity (CAGE) Code
   4. Unit Price and extended price for CLIN
   5. Technical information (as stated below under FAR 15.308)
   6. Signed acknowledgements of amendments (applicable only if any amendments are issued against  this solicitation)

1. FAR 52.212-2 Evaluations-Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price, Technical, and Past Performance as stated within Evaluation Factors For Award.

Technical and past performance, when combined, will not be weighted. The Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this    quotation and will award one firm-fixed priced contract to the lowest price, technically acceptable contractor whose quote represents the lowest price. Therefore, to be considered for award, contractors are required to submit descriptive product literature/technical information which clearly indicates the product offered meets the Government minimum requirements. This information will be used to determine technical acceptability. Technical  information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated. Any contractor who has submitted technically acceptable product information will then have its quote evaluated for price.

All questions and inquiries should be addressed via email to Ernest.Gardner@dla.mil – Request for Quotation Number SP7000-26-Q-1023.

Offerors responding to this announcement shall submit their proposal via email to Ernest Gardner at Ernest.Gardner@dla.mil.  All quotes must be received by 31 July 2026 at 03:00 PM Eastern to be considered for award

Per unit CLIN pricing shall be inclusive of ALL costs, including, but not limited to: printer cost, Smartcard Readers, packaging, shipping, 1-year warranty, etc. Additional priced lines will not be accepted.

Attachments:

Attachment 1 – Performance Work Statement

Attachment 2 – CLIN Structure

Attachment 3 – Performance Work Statement Compliance Form

Attachment 4 – Full Text Provisions