IFB Routine Calibration and Specialized Repair Services for Caltrans Testing Equipment, Statewide

The California Department of Transportation (Caltrans) is soliciting bids under IFB 59A1408 for statewide on-call routine preventive maintenance, specialized repair, and calibration verification services for testing equipment, including balances, ovens, presses, and compactors. The contract covers services across 26 California counties and requires all work to comply with National Institute of Standards and Technology (NIST) reference standards, as well as applicable ASTM or AASHTO test methods. The estimated period of performance runs from November 17, 2026, through November 16, 2028. A critical requirement for the prime bidder and any subcontractors is current ISO 17025 accreditation in the field of calibration. The agreement will be awarded to the lowest responsive and responsible bidder. Preference is given to certified Small Businesses or Micro Businesses, or those committing to subcontract at least 25 percent of the net bid price to such entities. Bidders must submit physical proposals by September 22, 2026, including a bid proposal, bidder certifications, and proof of ISO accreditation. Key deliverables include calibration certificates provided within 30 calendar days of completion. While the contract covers specialized repairs, it explicitly excludes major repair work such as the replacement of motors, pumps, or hydraulic systems. Payment is subject to the submission of detailed invoices in triplicate and a completed Payee Data Record.