BLANKET PURCHASE ORDER (BPO) TO FURNISH CONCRETE & FLOWABLE FILL SUPPLY AND DELIVERY

Return to Bid List Procurement Opportunity NUMBER 35985 TITLE BLANKET PURCHASE ORDER (BPO) TO FURNISH CONCRETE & FLOWABLE FILL SUPPLY AND DELIVERY PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 10 days: 1 hours: 52 minutes: 47 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35985 TITLE BLANKET PURCHASE ORDER (BPO) TO FURNISH CONCRETE & FLOWABLE FILL SUPPLY AND DELIVERY AVAILABLE DATE 9/18/2026 12:00 AM CLARIFICATION DEADLINE 9/23/2026 2:00 PM DUE DATE 9/28/2026 2:00 PM CONTACT INFORMATION Mallory.Gero@pgworks.com BID TYPE RFQ BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO VARIOUS, PHILADELPHIA, PA US DESCRIPTION PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR CONCRETE & FLOWABLE FILL SUPPLY AND DELIVERY ON AN “AS NEEDED" BASIS.
  *** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** - TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS - FAILS TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET - MUST BID ON THE BRAND SPECIFIED ON ITEMS DESCRIPTIONS. - FAILS TO PROVIDE PRICING AND LEAD TIME
VENDORS MAY BID ON OPTION 1; OPTION 2; AND OPTION 3; OR A COMBINATION OF THESE OPTIONS.   PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON MONDAY, SEPTEMBER 28, 2026.    ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, SEPTEMBER 23, 2026.   *ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD*   PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE OCTOBER 1, 2026, THROUGH SEPTEMBER 30, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".    BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
 
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35985
 
PRICE INCREASES/DECREASE REQUIREMENTS:
ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF ONE (1) YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT FOUR (4) ONE (1) YEAR PERIODS THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS. VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:
NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO MALLORY.GERO@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION.  
FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:
IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.
FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:
https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm
IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.
NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
THE USAGE QUANTITIES LISTED ARE ONLY AN ESTIMATE TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE BLANKET PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.
SHIP TO LOCATIONS:
NOC – 5000 SUMMERDALE AVE. PHILADELPHIA, PA 19124 RICHMOND PLANT: 3100 E. VENANGO STREET PHILADRLPHIA, PA 19134 PASSYUNK PLANT: 3100 PASSYUNK AVENUE PHILADELPHIA, PA  19145
 
ALL CONTRACTED ITEMS MUST BE DELIVERED WITHIN TWO (2) WEEKS (14 CALENDAR DAYS) FROM RECEIPT OF PGW ISSUED PURCHASE ORDER. PGW WILL ALLOW UP TO SIXTY (60) CALENDAR DAYS FOR THE AWARDED VENDOR TO ESTABLISH AND/OR BUILD ADEQUATE INVENTORY TO BE SUPPLIED TO PGW. ANY EXCEPTIONS TO THE REQUIRED DELIVERY TIMEFRAME MUST BE CLEARLY IDENTIFIED AND COMMUNICATED IN THE VENDOR’S SUBMITTED RESPONSE AND APPROVED IN WRITING BY PGW. FAILURE TO PROCEED IN THIS EXACT MANNER REGARDING EXCEPTIONS TO DELIVERY TIMELINES WILL RESULT IN VENDOR DEFAULT FOR FAILURE TO PERFORM AND SUBJECT TO THE CONDITION FURTHER DESCRIBED BELOW.
THE SUCCESSFUL VENDOR MUST CONSISTENTLY MAINTAIN THE ABILITY TO DELIVER ALL CONTRACTED ITEMS WITHIN THE SPECIFIED TWO (2) WEEK PERIOD. PGW MAINTAINS THE SOLE DISCRETION TO ADJUST THE SPECIFIED DELIVERY PERIOD AND WILL COMMUNICATE SAME TO THE SELECTED VENDOR AS APPROPRIATE.
FAILURE TO MEET THE DELIVERY REQUIREMENTS MAY RESULT IN ONE OR MORE OF THE FOLLOWING ACTIONS, AT PGW’S SOLE DISCRETION:
WRITTEN NOTICE OF NON-COMPLIANCE AND REQUIREMENT FOR CORRECTIVE ACTION WITHIN A SPECIFIED TIMEFRAME.  WITHHOLDING OF INVOICE PAYMENT UNTIL DELIVERY OBLIGATIONS ARE COMPLETELY AND SATISFACTORILY FULFILLED. RECOVERY OF DOCUMENTED COSTS INCURRED BY PGW TO PROCURE MATERIALS FROM ALTERNATE SOURCES.  CONTRACT TERMINATION IN ACCORDANCE WITH PGW’S STANDARD TERMS AND CONDITIONS. PROHIBITION FROM SUBMITTING FUTURE RFQ, RFP AND/OR OTHER COMPETITIVE SOLICITATIONS FOR A PERIOD OF THREE (3) YEARS.
AT OR NEAR THE TIME THE CONTRACT IS AWARDED, OR REQUESTED BY THE VENDOR, PGW WILL SUPPLY AN ESTIMATED FORECAST AND/OR HISTORICAL USAGE OF THE REQUIRED ITEMS IDENTIFIED IN THE CONTRACT.  
IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE.
IF APPLICABLE, LIST ANY ORDER MINIMUMS OR ADDITIONAL REQUIREMENTS/INFORMATION IN THE COMMENTS SECTION FOR EACH LINE ITEM.
PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR PROPOSALS. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: THE PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED.  THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
THIS BLANKET PURCHASE ORDER IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
ADDITIONAL NOTES: (1)THE BASIS OF AWARD SHALL BE BASED ON THE LOWEST, RESPONSIVE  BIDDER FOR EACH OPTION. PGW INTENDS TO AWARD A PRIMARY AND SECONDARY VENDOR FOR EACH OPTION. THE LOWEST RESPONSIVE  BIDDER FOR EACH OPTION WILL BE AWARDED AS THE PRIMARY VENDOR & PRIMARY CONTRACT, AND THE SECOND LOWEST RESPONSIVE BIDDER WILL BE AWARDED AS THE SECONDARY VENDOR & SECONDARY CONTRACT. PGW WILL ORDER FROM THE PRIMARY VENDOR. IF THE PRIMARY VENDOR IS UNABLE TO PROVIDE THE REQUIRED MATERIALS, PGW WILL THEN ORDER FROM THE SECONDARY VENDOR.
IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED. (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ  (3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
 
REGISTERED COMPANIES INVITED TO PARTICIPATE IN REQUEST FOR QUOTATIONS SHOULD REVIEW ALL TABS IN PROCUREWARE BEFORE SUBMITTING A RESPONSE/QUOTE: -"DESCRIPTION" TAB - PLEASE INDICATE YOUR COMPANY'S INTENT TO BID. -"BID DOCUMENTS" TAB - DOWNLOAD THE SEALED BID PACKET TO COMPLETE -"CLARIFICATIONS" TAB - ASK QUESTIONS PERTAINING TO PGW'S REQUEST - "RESPONSE" TAB:             QUESTIONS- ANSWER QUESTIONS AND UPLOAD THE COMPLETED SEALED BID DOCUMENT.             PRICING - ENTER YOUR COMPETITIVE PRICING -"CALENDAR" TAB - DISPLAYS EVENTS FOR THE RFQ ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 9/23/2026 2:00 PM