BLANKET PURCHASE ORDER FOR OIL ABSORBENTS ORDERED ON "AS NEEDED BASIS"

Return to Bid List Procurement Opportunity NUMBER 35888 TITLE BLANKET PURCHASE ORDER FOR OIL ABSORBENTS ORDERED ON "AS NEEDED BASIS" PROCESS One Step Unsealing BASE CURRENCY USD STATUS Awarded DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35888 TITLE BLANKET PURCHASE ORDER FOR OIL ABSORBENTS ORDERED ON "AS NEEDED BASIS" AVAILABLE DATE 3/31/2026 2:00 PM CLARIFICATION DEADLINE 4/7/2026 2:00 PM DUE DATE 4/14/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER,
contact@example.gov
BID TYPE RFQ - Small Dollar Purchase BILL TO contact@example.gov, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION
PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR OIL ABSORBENTS ORDERED ON "AS NEEDED BASIS".
 
*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** 
- TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS. 
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN BID PACKET. 
- FAIL TO BID ON THE BRAND SPECIFIED IN ITEM DESCRIPTIONS. NO SUBSTITUTES. 
- FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS. 
 
ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY APRIL 7, 2026.
 
PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON TUESDAY, APRIL 14, 2026.
 
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
 
PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER COVERING A TWO (2) YEAR PERIOD ("INITIAL TERM") EFFECTIVE FRIDAY, MAY 1, 2026 THROUGH SUNDAY, APRIL 30, 2028, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".
 
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.  
 
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35888. THE PRICING STRUCTURE IS LOCATED IN THE "PRICING TAB" OF THE PROCUREWARE PORTAL.
 
PRICE INCREASES/DECREASE REQUIREMENTS: 
 
ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF TWO (2) YEARS; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT THREE (3) ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT: 
 
NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO contact@example.gov, REFERENCING RFQ#, BLANKET OR CONTRACT #, BLANKET TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS DISCRETION.  
 
FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING: 
 
IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM. 
 
FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE: 
 
HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM 
 
IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS. 
 
NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S). 
 
THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE BLANKET PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES. 
 
STOCKING REQUIREMENTS THAT THE AWARDED SUPPLIER MUST KEEP IN INVENTORY AT ALL TIMES MAY BE IMPLEMENTED DURING THE COURSE OF THIS CONTRACT. THESE STOCK REQUIREMENT QUANTITIES MAY CHANGE OR BE ADJUSTED AS THE BUSINESS DETERMINES.
 
IF ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE. 
 
PLEASE NOTE: PGW WILL NOT BE RESPONSIBLE TO PROVIDE ANY ORDER MINIMUMS AND THE ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS. 
ONCE THE CONTRACT AGREEMENT IS AWARDED, VENDOR(S) MUST FURNISH EXACTLY WHAT HAS BEEN QUOTED ON OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION. 
 
AT THE END OF THE CONTRACT, ANY RESIDUAL INVENTORY WILL BE NEGOTIATED FOR PURCHASE. 
 
PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY THAT ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR QUOTATION. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED.  THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET. 
 
IMPORTANT NOTICE:  PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES. 
 
PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS. 
 
VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW. 
 
SHIP TO LOCATIONS:   -NORTH OPERATION CENTER (NOC): 5000 SUMMERDALE AVE., PHILADELPHIA, PA 19124
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE. 
 
ADDITIONAL NOTES: (1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:  1.    LEAD-TIME  2.    BEST AND FINAL OFFER (BAFO) (2)  ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. (3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ (4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO contact@example.gov FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT +1 (555) 000-0000 (5)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
 
PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB:             QUESTIONS- Answer required questions & upload completed required documents.             PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 4/7/2026 2:00 PM