Board Meeting Management Software Development & Customization

The contract seeks the development and customization of a secure digital platform designed to streamline and modernize board meeting operations, with core functionalities including agenda creation, resolution drafting, electronic voting, and automated minutes generation. The platform must support public transparency by enabling accessible, auditable records of proceedings while integrating robust policy management tools to ensure compliance with governance standards. Security is paramount, requiring end-to-end encryption, role-based access controls, and data integrity measures to protect sensitive deliberations and official documentation. This subcontract, categorized under NAICS code 518210 for data processing and hosting services, is issued by the Arizona Governing Board with a response deadline of July 14, 2026. The project requires a solution that balances operational efficiency with regulatory accountability, ensuring all actions taken within the system are traceable, tamper-resistant, and aligned with public governance expectations. While no specific geographic performance location is outlined, the platform must meet the needs of a state-level governing body operating within a transparent public framework.