This Solicitation opportunity from New York was posted on August 27, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Bureau of Wildlife Staff Conference

Closed

2125998State & Local

Submission Closed09/26/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812990

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Solicitation # 232383

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AI Contract Overview

The Department of Environmental Conservation’s Bureau of Wildlife is seeking proposals from conference facilities to host its 2026 Staff Conference, scheduled for either late February or late March. The event will span three days and two nights, featuring two half-day sessions and one full day, with accommodations and meals provided on-site. The conference aims to update staff on ongoing research, management initiatives, wildlife policies, and technical training, with meals including breakfasts, lunches, dinners, and breaks. Audio-visual equipment will be supplied by the venue, and the Department emphasizes sustainability, considering LEED certification and GreenNY standards in the selection process. Bids will be evaluated based on cost and adherence to specifications, with the lowest qualified bid chosen. The procurement process is governed by New York State’s restrictions on communications and lobbying, and interested vendors must contact the Department to obtain detailed documents. The contract is open to all New York State counties, with a total MWBE participation goal of 30%, and the contract value is estimated between $50,000 and $150,000. The deadline for submissions is September 26, 2025.

General Info

Agency

New York → NYS Department of Environmental Conservation

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

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Timeline

PhaseClosed

PostedAug 27

Solicitation

Response DeadlineSep 26

Deadline has passed

Submission Closed

09/26/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Department of Environmental Conservation

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Department of Environmental Conservation

Office AddressN/A

Contacts

Mike ClarkRegional Wildlife Manager

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Environmental Conservation’s (DEC or Department) Bureauof Wildlife is seeking a venue to host its 2026 Bureau of Wildlife StaffConference. The three-day conference includes two half-days and one full day(two overnights). Meals include two breakfasts, four breaks, three lunches, andtwo dinners for the three days and two nights. Audio-visual equipment will beprovided by the conference facility. Meals and lodging will be provided on-site.Meeting content will include updating staff on on-going research andmanagement initiatives, wildlife-related policies, and technical training. DEC willrequest bids from conference facilities and the lowest bid meeting the necessaryspecifications will be selected. DEC will ensure that their meetings and eventsare as sustainable as possible and will consider LEED certification and GreenNY Specification in the selection process. Pursuant to the State Finance Law Sections 139-j and 139-k, this RFQincludes and imposes certain restrictions on communications between aGovernmental Entity and a Potential Proposer during the procurementprocess. Further information about these requirements, including a copy ofthe lobbying law, can be found at: http://www.ogs.ny.gov/acpl/. Quoters shall adhere to the NYS Department of Environmental Conservationguidelines regarding permissible contacts during a procurement and theprohibition of inappropriate lobbying influence. Interested vendors should reach out to the Department's designated contact torequest a copy of the procurement documents. Service-Disabled Veteran-Owned Set Aside: No Total MWBE Participation Goals: 30% Due date:09/26/2025 11:00 AM Contract term: Feb 24-26 OR March 24-26 2026 County(ies): All NYS counties Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A