Business Application Software System

********************************************************************** PLEASE NOTE THEIS PROCUREMENT HAS BEEN CHANGED TO A BEST VALUE PROCUREMENT. PLEASE NOTE THE CHANGES IN SECTION M. EVALUATION FACTORS FOR AWARD M.1 Evaluation Criteria M.1.1 Contractor selection will be based on evaluation of proposals in accordance with the responses received to the criteria outlined in Section L, Instructions, Conditions, and Notices to Offerors. Award will be made to that offeror whose combination of technical and price proposal represents the Best Value to the Government (by utilizing the tradeoff process) and is within the Library's available resources. In accordance with FAR Part 15.101-1, this process permits tradeoffs between cost/price and non-cost/price factors and allows the Government to accept other than the lowest priced proposal. The Library reserves the right to reject any and all proposals received or request clarification or modification of proposals. The Library reserves the right to determine a competitive range for negotiation based on the technical and price acceptability of proposals. The Library reserves the right to award a contract without discussion. The following technical factors shall be used to evaluate offers and are listed in descending order of importance: Factor 1 Technical Capabilities Subfactor A Management Plan and Key Personnel Subfactor B Schedule Estimates Subfactor C Implementation Methodology Factor 2 Past Performance Factor 3 Price In accordance with FAR 152.101-1 (2) All other factors other than cost or price, when combined, are significantly more important than price. The Government intends to use the trade-off process in selecting the offer that is most advantageous. The trade-off process is a method of evaluating price and other factors to select the offer that provides the best value to the Government. Best value is measured with respect to the anticipated performance of the offeror's team, and to rewarding offers that provide more than the minimum required project quality and/or quantity. This process permits trade-offs between price and technical factors. It allows the Government to accept other than the lowest priced offer or the highest technically scored offer. M.1.2 This is a firm fixed unit price, contract with a base year and four option year periods in accordance with FAR Part 16.203-1 (a)(2). A single award is anticipated Offerors are reminded that unsupported promises to comply with the contractual requirements will not be sufficient. Proposals must not repeat or simply rephrase the contractual specifications but rather must provide convincing documentary evidence in support of statements relating to promised performance and methods. M.1.3 Cost evaluation will include an analysis of the total price and price elements (if applicable) proposed to perform the required work. Unit costs expressed in schedule B shall represent all price of offeror (including wages, overhead costs, general and administrative costs, if applicable, and profit) for performance of the requirement M.1.4 Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost or price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal. M.2 EVALUATION FACTORS Technical proposals will be evaluated based on the following factors using an adjectival rating system: Superior, Highly Successful, Successful, Marginal, Poor. The weights for the factors are listed below. Factor 1 Technical Capabilities Sub-Factor A Management Plan and Key Personnel Briefly describe your company, your products and services, history, ownership, financial information, and other information you deem relevant. Sub-Factor B Schedule Estimates Provide cost estimates for the proposed system for 5 year contract terms for non recurring and annual recurring costs; provide a schedule for system design and implementation based on the completion of "Appendix A: System Requirements Specification Checklist" Sub-Factor C Implementation Methodology Provide outline of significant high level milestones with approximate timeframes for this type of project. Include breakout of task responsibility along with approximation how much billable work would be required for both onsite and offsite work. Factor 2 Past Performance In particular, please describe any projects you have been involved with that are similar in concept to what is described in this RFP, including project management, security requirements, federal government IT, and any other relevant experience. Please provide 3 relevant references for similar contracts held in the past three years either at the Library of Congress or other Government Agency. Factor 3 Price Please provide the lowest price possible for the procurement. M.2.1 PRICE Price must be quoted; however, will not be rated. In accordance with FAR 15.101-1, the government will award a contract resulting from this solicitation to the responsible offeror on the basis of the best value to the government using the tradeoff process. Price is less importance than the combined technical factors; however, the degree of importance of price as a factor becomes greater as technical offers approach equality. Ultimately, if the highest technical offer is not the lowest priced offer, the TET must attempt to quantify the value of the technical factors of an offer to reconcile the price and technical factors. The perceived benefits of the higher priced offer, if any, must merit the additional cost and the rationale must be fully documented in the file. The government reserves the right to seek additional discounts before placing an order. M.3 RESPONSIVENESS OF PROPOSALS TO BE CONSIDERED FOR AWARD: M.3.1 Offerors must address all of the factors listed above in their proposal. A proposal that does not address each of the factors listed above in their proposal will be considered technically unacceptable. M.3.2 A proposal must comply in all material respects with the solicitation/RFP; proposal conditions that alter requirements or limit the government's rights shall not be considered. M.3.3 Telegraphic proposals shall not be considered. M.3.4 Facsimile proposals shall not be considered. M.3.5 Proposals must be filled out, executed and submitted in accordance with the instructions and all items required must be submitted with the proposal. ********************************************************************** PLEASE NOTE THIS SOLICITATION HAS BEEN EXTENDED TO 8/22/12 AT 3:00 PM ********************************************************************** PLEASE READ THE COMPLETE SOLICITATION FOR ALL REQUIREMENTS REGARDING THIS PROCUREMENT. ********************************************************************** The Contractor shall provide all supplies and/or perform the services described in Section C., Statement of Work (SOW), at the Library of Congress, in accordance with the requirements of this Solicitation. The title for this Solicitation is Business Application Software System. This is a firm fixed unit price, contract with a base year and four option year periods in accordance with FAR Part 16.203-1 (a)(2). A single award is anticipated. The objective of the systems replacement effort is to procure and implement an integrated and intuitive, COTS business application that will automate functional and reporting tasks across all three business units. Currently separate systems are being used where many efforts are duplicated as including separate application maintenance contracts, Certification & Accreditation, data entry, reporting, and data analysis just to name a few. The primary objective is to develop a solid operational backbone and replace the COTS business system. The scope of this BE project is to implement a COTS Business Application software that is fully tested and includes all documented and approved COTS requirements as outlined in Appendix A. (see section L for complete instructions) The replacement COTS business system is expected to engage the following general functional areas: Workflow: such as order processing, inventory management, packaging and shipping, customer service, and vendor procurement. Finance and Accounting: such as accounts receivable, accounts payable, general ledger, and cash management. Online capabilities: such as online ordering, online payment, content management, and web-based distribution. Business Intelligence: such as planning capabilities, demand management, cost structures, pricing strategies, revenue management, and product development. The new system is expected to: Streamline processes and workflows across all three business units with a single integrated system. Eliminate redundant data entry and processes. Establish uniform processes that are based on recognized best practices Improve customer satisfaction based on real time knowledge of operations and the ability to take action based on complete information. Reduce inventory costs resulting from better planning, tracking and forecasting of requirements. Take advantage of optimal vendor pricing through awareness of quantity breaks and vendor performance. Track actual cost and benefits (return) of efforts which aid in making informed decisions. Provide consolidated and segregated snapshots of sales, inventory and receivables. Prioritization of tasks based on KPI (Key Performance Indicator) monitoring.