C--675-13-101 - Retrofit HVAC & Controls

A/E Project 675-13-101 Retrofit HVAC Systems and Controls at Operating Rooms (ORs) & Building 500 - Lake Baldwin Contracting Office: Department of Veterans Affairs, Orlando VA Medical Center (OVAMC), 5201 Raymond Street, Orlando, FL 32803. THIS IS A SOURCES SOUGHT NOTICE. THIS IS NOT A REQUEST FOR PROPOSAL. THERE IS NO RFP PACKAGE TO DOWNLOAD. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. NO SITE VISIT IS PLANNED AT THIS TIME. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. It is the Offeror's responsibility to check Federal Business Opportunities (www.fbo.gov) for any revisions to this announcement before submission of your firm's SF330s. PROJECT IS SUBJECT TO AVAILABILITY OF FUNDS. OVAMC is seeking professional design services from an Architectural/Engineering (A/E) firm to develop and furnish Construction Documents and perform Construction Period Services for this project entitled: Retrofit HVAC Systems and Controls at Operating Rooms (ORs) & Building 500 - Lake Baldwin, Project No. 675-13-101, for the Department of Veterans Affairs, Orlando VA Medical Center, 5201 Raymond Street, Orlando, FL 32803. Construction document tasks will include, but will not be limited to, preparation and/or performance of reports, specifications, renderings, working drawings, site visits, meetings and meeting minutes, staff interviews, phasing/scheduling, and other related information and services. A/E shall furnish technical services for schematic design, design development and construction documents. The anticipated scope is defined here for reference, and final confirmation needs to be coordinated with VA. Interested A/E firms must have the capability of engaging all additional disciplines as necessary to provide a complete proposal. The Selected Contractor will hire a Certified Independent Third-Party Safety Professional (CITP) for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. FEDERAL ACQUISITIONS REGULATIONS (FAR) 36.6 (BROOKS ACT) SELECTION PROCEDURES APPLY. Firms design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. This A/E project's NAICS code is 541330 and the annual small business size standard is $4.5M. The future bid build (Construction) project's projected NAICS code will be 238220. Anticipated award date of the Construction phase of the Project is projected Unknown, probably 2013-2014. Anticipated award date of the proposed A-E Contract is on or before April 15, 2013. Anticipated period of performance of the A-E contract is 180 Days. Duration of Construction Period Services and Authority: The Selected A/E firm will be responsible for being responsive to the Orlando Department of Veterans Affairs (OVAMC) and provide Basic A/E Services during the Construction Period Services Phase of this project. The A/E shall serve the Government in an advisory and consultant capacity. The A/E firm shall not provide administration of the construction contract. A. Project Overview: 1. The Orlando VA Medical Center proposes the retrofit of existing Siemens' HVAC controls with Johnson's controls at the ORs, and the replacement of HVAC system components, i.e., VAV boxes, at selected areas of Building 500. Some new controls components shall be added / installed in different areas of Building 500 to improve control / monitoring capabilities of selected equipment and operational variables at the Engineering Control Center (ECC). 2. Replace selected VAV boxes with units meeting current cooling and heating load airflow requirements for these areas. Benchmark on existing VAV boxes if found, by engineering analysis, to be appropriately sized and operating efficiently. Also, evaluate need of VAVs with Hot Water Re-heat at these areas. Select boxes for maximum modulation and ensure a minimum of 2.5 duct diameters of straight duct at the inlet of the box is installed. 3. New controls shall permit remote operation (i.e., on/off) of controlled equipment / devices, where applicable, as well as monitoring status / value of measured parameters at the ECC. New control / monitoring devices shall consist of, but not limited to, those intended for monitoring space temperature, humidity, duct static pressure, duct air temperature, air volume, status alarms, smoke alarms, differential pressure, start/stop, freeze protection, variable frequency drives (VFDs) status indicators / remote operation, open/close, etc. 4. Provide a control diagram showing all controlled devices with unique designation numbers. Describe the role of each controlled device in the sequence of operation. Describe the sequence of operation in all modes. 5. Perform commissioning services to ensure that systems are designed, installed, functionally tested, and capable of being operated and maintain to perform in conformity with the design intent. Such services shall be applicable to the operation of fan systems; direct digital controls (DDC), VFDs and Variable Air Volume (VAV) boxes, with or without re-heat. Commissioning process / plan shall provide for off-season testing to allow testing, balancing and optimization of integrated systems under the best conditions. 6. Architectural Issues: The design guidelines as listed below are to be followed. Architectural scope is to include defining the extent of demolition of the existing ceiling to remove the VAV boxes and replace / install the HVAC controls components. Restitution of ceiling system components shall follow after completion of work. 7. Mechanical Issues: Mechanical work shall provide all renovated spaces with new mechanical equipment, tied into existing building systems as appropriate. Mechanical systems shall be an energy efficient system to include all necessary duct work, piping, controls, diagrams, one line diagrams and all other relevant information to provide a complete functional and appropriate system. Work shall be phased as required to minimize patient impact and to coordinate with other trades. B. Specific Project Requirements: 1. Tasks shall consist of, but not be limited to, Design Period and Construction Period Services for the Retrofit HVAC Systems and Controls at Operating Rooms (ORs) & Building 500 - Lake Baldwin project. Architect/Engineer shall provide all necessary design services required to ensure that the general intention of the Government is fully satisfied. 2. Working drawings and specifications shall be complete in every respect, inclusive of all engineering disciplines with all pertinent information necessary to secure a contract award via competitive bidding or negotiated contract without complications. Working drawings and cost estimate prepared by the A/E shall have consistent relationship, and shall have separate breakout of deductive alternates. Working drawings shall facilitate ease in contractor's cost proposal and evaluation of cost proposal by VA Engineering. 3. Drawings and specifications shall be stamped by registered Architect and/or Engineering disciplines involved in this work, excluding none. 4. Architect/Engineer shall be responsive to the VA, be the advisor to the Government, work in Governments interest, and fully satisfy the design criteria as set forth by the VA. 5. Construction Cost Limitation (CCL) is between $500,000. and $1,000,000. In the event the project is increased as approved by the Contracting Officer, A/E fees shall all be increased via negotiated supplemental agreement. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. Offerors must be registered in CCR (SAM) (https://www.sam.gov/portal/public/SAM/) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their firm's qualifications in order to be considered. As a Service Disabled Veteran Owned Small Business (SDVOSB) Offeror, you are verifying your firm meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74 and certifying your firm is eligible to receive an award per this notice. While your firm may be listed as verified in VA's VetBiz Vendor Information Pages, if protested, and based upon the evidence submitted, the protest is sustained as determining that your firm is ineligible for award as a SDVOSB, your firm may be held liable for all re-procurement costs associated with this solicitation. Submitting firms themselves and/or any intended subcontract SDVOSB/ VOSB firms must be registered and visible/certified on Vetbiz and CVE Verified prior to award. The SDVOSB business must be 51% or more owned and controlled by one or more service connected veterans. The service connected veteran(s) or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran must manage and control the daily operations of the SDVOSB/VOSB firm. The SDVOSB/VOSB must meet the small business size standard under relevant industry (NAICS) Code. At least 50% of the cost of personnel for contract performance of the SDVOSB must be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns. A-E FIRM SELECTION: Firms responding to this announcement by submitting a SF 330, before the closing date, will be considered for initial selection evaluation. Following initial evaluation of submitted SF330s, three or more firms that are considered to be the most highly qualified to provide the type of services required, will be selected for discussions/interview/negotiation. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection of firms for negotiation shall be made through an order of preference based on the following SELECTION CRITERIA: SELECTION CRITERIA: Failure to address all selection criteria will result in a decreased rating. Selection criteria (FAR Subpart 36.6 and VA Acquisition regulation 836.6) as follows: 1. Professional qualifications necessary for satisfactory performance of required service. 2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 3. Capacity to accomplish the work in the required time. 4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 5. Location in general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 9. The area of consideration for Offeror is a 500-mile driving radius between principal place of business and the Orlando VA Medical Center, Orlando FL (Mileage eligibility will be based on www.mapquest.com). 10. Ability to follow Sources Sought instructions and Proposal Organization, appearance, & completeness. SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit two (2) hard copies and one (1) CD - digital SF 330 for Parts I and II SF 330 for Parts I and II no later than 4:00 PM, EST on January 8, 2012. (NO EMAIL SUBMISSIONS WILL BE ACCEPTED) All SF330 submittals must include the following information either on the SF330 or by accompanying document: 1) Dun & Bradstreet Number 2) Tax ID Number 3) The e-mail address and phone number of the Primary Point of Contact 4) A copy of the firm's VetBiz Registry. 5) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm's employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information will deem the Firm as nonresponsive and preclude SF 330 submittal from being included in the evaluation process. ? SEND SF330'S SUBMITTALS TO: Mailed Submittals: Orlando VA Medical Center Attn: Cory Pfenning, Contracting, Rm 114 5201 Raymond St Orlando, FL 32803 Hand Carried Submittals: Orlando VA Medical Center Attn: Cory Pfenning, Contracting, Rm 114 2500 Lakemont Ave Orlando, FL 32814 If hand-carried, make sure to obtain a delivery receipt from the Contracting Office. Point of contact is Cory Pfwenning, Contracting Officer, +1 (555) 000-0000 contact@example.gov. REQUESTS FOR INFORMATION ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to contact@example.gov. No phone calls will be accepted. The Subject line shall read: A/E Project 675-13-101 SOURCES SOUGHT RFI-VA248-13-R-0376 The RFI period shall open at the posting of this notice and close at 4:00 p.m. EST on December 20, 2012. *** RFIs regarding the follow-on construction solicitation will not be addressed at this time***