C--Project 573-13-604: Design Study for Renovate Irrigation System

Contracting Office: Department of Veterans Affairs, North Florida/South Georgia Veterans Health System, Malcolm Randall VA Medical Center, Gainesville, Florida THERE IS NO RFP PACKAGE TO DOWNLOAD. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENT(S) IS CONTAINED HEREIN. THIS IS NOT A REQUEST FOR PROPOSAL. Project is Subject to Availability of Funds. Point of contact: Melissa Keene, Contracting Officer PH: +1 (555) 000-0000 Email:contact@example.gov. DESCRIPTION: Architectural-Engineering services are required for the development of complete construction documents i.e., working drawings, specifications, reports, and construction period services for Project 573-13-604, Design Study for Renovate Irrigation System. The A/E will be given written information; participate in project planning meetings, pre-bid meeting, and pre-construction meeting as required; communicate with VA personnel via telephone or letter; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA criteria, and review comments. This project will provide complete design documentation for the renovate irrigation system to include new piping sized per zone, automatic control valves on each zone, software necessary to operate the automatic irrigation system, and tie-in of controls to Graphic Control at the Malcom Randall VA Medical Center Gainesville, FL. The design of this project will address, but will not be limited to, the following items: 1. Install automatic valves on each zone, tie-in all control of the complete irrigation system shall be operated by Graphic Control. 2. Each automatic valve will have an inlet valve, an outlet valve and a bypass valve for manual operation if necessary. 3. Provide and install all software necessary to operate the automatic irrigation system. 4. The complete working system shall be cover by one (1) year warranty for labor, and a parts warranty for three (3) years. 5. Provide a list of essential parts for the complete system operation, also provided a 10% of the spare parts turn over to the VA at completion of project. 6. Provide four (4) hours of formal training of the complete operation system to the VA this will be schedule thru the Contracting Officer Representative COR. 7. Make recommendations on the construction phasing to minimize impact to the regular operations of the areas and of utility shut downs. 8. Provide equipment layout maximizing the use of space. 9. Formally present to VA staff alternatives evaluated and the most advantageous from an operational point of view, and the most cost effective. 10. Specify extent of demolition work required to install the proposed equipment. 11. Make recommendations on the implementation of the selected alternative to minimize the impact in the regular operations on and near this area, including potential impact of utilities shut downs. 12. Develop complete construction documentation, i.e., drawings, specifications, cost estimate, etc., for bid purposes. 13. The AE firm is required to coordinate with the VA Staff for site visits as indicate below. The detailed project design should begin with the above-mentioned intense on-site physical survey and collection of previous project data. All designs shall incorporate all architectural and engineering disciplines necessary to provide for a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal regulations and standards. Existing drawings will be made available to the A/E; however, their accuracy shall be field verified by the A/E and all consulting firms as part of investigative services. The A/E will be required to perform all necessary site survey work, such as verifying record drawings, and investigative work. This project does require Construction Period Service, a Certified Third-Party Design Review (CITP) and a Certified Industrial Hygienist (CIH). Federal Acquisitions Regulations (FAR) 36.6 (Brooks Act) selection procedures apply. The NAICS Code for this procurement is 541330 and the annual small business size standard is $4.5M. Firms design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. This limitation also applies to subsidiaries/affiliates of the firm. This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. The estimated start of design on this project is the 2nd quarter (Jan-March) of FY 2013. The period of performance will be 210 days after the notice to proceed. The estimated cost of construction is between $500,000 and $1,000,000. SELECTION CRITERIA: Selection will be based on the following criteria which are numbered in descending order of importance: 1) Professional Qualifications necessary for the satisfactory performance of required services (in-house and/or consultants(s)) 2) Specialized Experience and Technical Competence in the type of work required, including where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience) 3) Capacity to accomplish the work in the required time 4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 5) Location in general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project. " Location of the geographical area is defined as: The offeror must have an office within a 400 mile driving radius between the offeror location and the VA Medical Center, Gainesville, FL. (Determination of mileage eligibility will be based on www.mapquest.com) 6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. SUBMISSION CRITERIA/REQUIREMENTS: SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. The SF 330 is limited to 100 single-sided pages. Minimum font size is 10 point. Additionally, the submission must include an insert detailing the following information: 1. Cage Code 2. Dun & Bradstreet Number 3. Tax ID Number 4. The E-mail address and Phone number of the Primary Point of Contact 5. A copy of the firms VetBiz Registry Interested firms having the capabilities to perform this work must submit (1) electronic SF 330 and attachments (if any) no later than 2:00 PM, EST on November 30, 2012. All SF330 submittals and questions must be sent electronically to the attention of Melissa Keene, Contract Specialist at contact@example.gov. When submitting SF330s, if more than one email is sent, please number emails in Subjects as "1 of n". Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. Cover letter, attachments and excess number of pages will be excluded from the evaluation process. ADDITIONAL INFORMATION: All firms must be registered in Central Contractor Registration (CCR) prior to contract award. Registration information is available at www.ccr.gov. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. Potential contractors must be visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran Owned Small Business (SDVOSB), you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74. Submitting firms themselves and/or submitting firms intending to use SDVOSB and/or VOSB during contract performance are reminded such firms must be registered on Vetbiz and CVE Verified prior to award. Further, the service connected veterans (SDVOSB)/veterans must manage and control the daily operations of the firm, or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. At least 50% of the cost of personnel for contract performance of the SDVOSB will be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns. In order to assure compliance with FAR Clause 52.219-14(b) (1) Limitations on Subcontracting, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). Site visits will not be arranged during this period. THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror's responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement before submission of your SF330s.