Indefinite Delivery Architect-Engineer Services Contract (Mechanical) of Miscellaneous Projects in the Pacific Region

This modification notice #3 issues the entire conformed copy of this synopsis as follows: This presolicitation notice W9128A-11-R-0005 is posted in its entirety and hereby serves as the official presolicitation for this project. CONTRACT INFORMATION: This solicitation is a 100% set-aside for small business concerns. The small business size standard classification is NAICS 541330 ($4.5M in annual receipts). The contract will be of the Indefinite Quantity type where the work will be required on an as needed basis during the life of the contract providing the government and contractor agree on the amount. Indefinite delivery contracts will be negotiated and awarded with a period not to exceed 5 years. The amount of work under each contract will not exceed $3,000,000.00. The Government obligates itself to obtain no less than $10,000.00 in services. The intent is to award no more than two (2) contracts from this announcement. The first contract is anticipated to be awarded in March 2011; the subsequent contract is planned to be awarded within one year of the closing date of this announcement. Therefore, the Government reserves the right to award an additional contract within twelve (12) months from the closing date of this announcement. There will be no further synopsis in the event the Government determines an additional contract is necessary with the twelve month period. Proposals may be subject to an advisory audit performed by the Defense Contract Audit Agency. During the period when the contracts resulting from this solicitation run concurrently, the following will be considered in deciding which contractor/Indefinite Delivery contract will be selected to negotiate an order: current capacity to accomplish the order in the required time, unique specialized experience, equitable distribution of work among the contractors, and performance and quality of deliverables. Each project contract will be a firm fixed price A-E Contract. The Government will determine the delivery order amount by using rates negotiated and negotiate the effort required to perform the particular project. The contract term will be a base period of five (5) years. A-E services are required for various military and civil works projects within the State of Hawaii, but may include other Pacific Region locations in the Pacific Ocean Division (POD) area and occasionally locations covered by other Army Corps of Engineers Districts. No award of task orders for work outside of the Honolulu Engineer District will be undertaken without authorization from the affected District. The Government guarantees a minimum of $10,000. Estimated date of contract award is March 2011. PROJECT INFORMATION: Work includes A-E (Mechanical) services for the preparation of plans, specifications, design analysis, and cost estimates for repair, alteration, renovation, and/or new construction for installation support. Work may also include design charrettes, engineering studies, and HVAC commissioning. The firm must have primary capability in mechanical engineering. In addition, the firm and/or its consultants must have capability in disciplines that include fire protection, architectural, structural, electrical/telecommunications, civil, environmental, cost estimating, and specification writing. Specific computer-aided drafting (CAD) equipment, format of CAD products, and compliance with A/E/C standards will be required. SELECTION CRITERIA: The PRIMARY selection criteria listed in descending order of importance are: (first by major criterion and then by each sub-criterion) (a) Specialized experience and technical qualifications. (1) The evaluation will consider the offeror's specialized experience in the performance and management of the engineering services described in paragraph 2; (b) Professional qualifications of the firm's staff/consultants to be assigned to the projects; (1) The evaluation will consider the education, training, registration and overall relevant experience of the team's key management and technical personnel; (c) Past Performance of the firm for similar work. (1) The evaluation will consider all past performance of the prime A-E contractor as documented in the Architect-Engineer Contract Administration System (ACASS) or Past Performance Information Retrieval (PPIRS) databases. (2) The evaluation will consider past performance from sources other than ACASS; (d) Capacity of the firm to accomplish work in the required time; and (e) Knowledge of the locality of the projects. (1) The evaluation will consider the offeror's familiarity with the site conditions in Hawaii and the Pacific Region. SECONDARY selection criteria, to be used as "tie-breakers" among technically equal firms, are listed in descending order of importance as follows: (a) Location of the firm; (b) Volume of recent DoD work; and (c) Participation of small business, small disadvantaged business (SDB), historically black colleges and universities, and minority institutions in the proposed contract team, measured as a percentage of the estimated effort. SUBMISSION REQUIREMENTS: Firms desiring consideration shall submit a Standard Form 330 no later than 2:00 p.m., Hawaiian Standard Time, by 22 February 2011 or within thirty (30) calendar days from date of this announcement, whichever is later. Should the due date fall on a weekend or holiday, the submittal package will be due the first workday thereafter. No more than five (5) example projects shall be listed in Section F of the SF 330. An Indefinite Delivery Contract (IDC) listed in Section F will not qualify as a project; however, individual projects (no more than 5) awarded under IDC task orders will be considered. Additional example projects, if listed in Section H, will not be evaluated. Submittals shall be sent to U.S. ARMY ENGINEER DISTRICT, HONOLULU, BUILDING 230, ROOM 205, ATTN: CEPOH-EC-M, FORT SHAFTER, HAWAII 96858-5440. All contractors are advised that registration in the DoD Central Contractor Registration (CCR) database is required prior to award of a contract. Failure to be registered in the DoD CCR prior to award may render your firm ineligible for award. Information about CCR can be found by calling +1 (555) 000-0000 or via the Internet at http://www.ccr2000.com. In addition to CCR registration, the offeror must be actively registered in Online Representations and Certifications Application (ORCA) in order to receive an award from this solicitation. The ORCA website is located at http://orca.bpn.gov. Request for Proposal No. W9128A-11-R-0005 shall be utilized to solicit a proposal from the firm selected. Firms responding to this announcement by the closing date/time mentioned above will be considered. This is not a request for a proposal. Request for Information is provided as follows: Question 1: Are services currently performed by a contractor(s)? Please provide incumbent name(s) as well as contractor number and current contract expiration date. Response 1: The award of this solicitation requirement is a follow-on contract to current contract W9128A-08-D-0004, awarded 25 February 2008 including a base year with two (2) option years with a total contract capacity of NTE $3M with Mechanical Enterprises, Inc. of 1314 South King Street, Suite 411, Honolulu, Hawaii 96814. Current contract expires 24 February 2011. Question 2: What is the current Standard Form (SF) 330 version? Response 2: The current Standard Form (SF) 330, Architect-Engineer Qualifications form is available at the following GSA URL site http://www.gsa.gov/portal/forms/type/TOP. Question 3: For the SF-330s for our subcontractors - Do they need to only submit Part II or the whole form? Response 3: Refer to SF330, General Instructions, Paragraph 2. Question 4: Do you have a maximum number of pages for the response to the solicitation? Response 4: No, refer to Pre-Solicitation Notice, Paragraph 4, Submission Requirements. Question 5: Can you tell me how to get to Building 230 at Fort Shafter and which entry gate to use? Response 5: Building 230 on Fort Shafter is the three story Corps of Engineers building located closer to the Buckner gate. You may use the following link for installation access information and gate information. http://www.garrison.hawaii.army.mil/sites/traffic/gatehours.asp Question 6: In the solicitation it is stated that "No more than five (5) example projects shall be listed in Section F of the SF 330". It is our understanding that this requirement is only for prime, not for subconsultants. Is this correct? Response 6: No more than five (5) example projects shall be lised in Section F of the SF 330, as stated in paragraph, "Submission Requirements" of the Pre-Solicitation Notice. It is the Offeror's decision regarding whether example projects should include subcontractor projects or not. Question 7: The solicitation does not indicate the number of copies of our SF330 we should submit. Can you please let us know the number of copies required, and also if we should submit a CD? Response 7: One (1), CD not required. Question 8: We are not in ACASS or PPIRS system. Should we submit Performance Evaluation Forms from past clients? Response 8: Performance Evaluations Forms from past clients is not required, but may be submitted. As stated in paragraph, "Selection Criteria" of the Pre-Solicitation Notice, "the evaluation will consider past performance from sources other than ACASS". The information provided herein, includes all information available for this requirement at this time. The Government reserves the right not to respond to additional RFI's received after the issuance of this modified notice.