C-- A-E Addition of Critical Power to SPD and Food & Nutrition Service

Contracting Office: Department of Veterans Affairs, Bruce W. Carter VA Medical Center, Miami, Florida THERE IS NO RFP PACKAGE TO DOWNLOAD. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENT(S) IS CONTAINED HEREIN. THIS IS NOT A REQUEST FOR PROPOSAL. Project is Subject to Availability of Funds. Point of contact: Melissa Keene, Contract Specialist PH: +1 (555) 000-0000 Email:contact@example.gov. The Department of Veterans Affairs, Bruce W. Carter VA Medical Center, Miami, Florida is soliciting and intends to award a firm fixed-price contract for Architect/Engineering services to an Architect/Engineer (A/E) firm for Project 546-12-122 to assess the need for critical power in the SPD and Food and Nutrition Services. The A/E will be responsible for the development of complete construction documents i.e, Working drawings, specifications, reports, and construction period services. The A/E will be given written information; participate in project planning meetings, pre-bid meetings, and pre-construction meetings as required; communicate with VA personnel via telephone or letter; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments. The Miami VA Medical Center is a working facility and phasing plans, minimizing downtime, and provisions for continuation of service during outages is critical to this project. Federal Acquisitions Regulations (FAR) 36.6 (Brooks Act) selection procedures apply. The NAICS Code for this procurement is 541330 and the annual small business size standard is $4.5M. Firms design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. This limitation also applies to subsidiaries/affiliates of the firm. This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. PROJECT OVERVIEW: This project will assess the need for critical power in the SPD and Food and Nutrition Services. The design of this project will address, but will not be limited to, the following items: 1. Perform an assessment to determine and justify the code requirements / regulations for critical power in the SPD and Food and Nutrition Services. 2. Provide design for new critical power connection. 3. Design shall include updated one line diagram, tie-inn points, routing, etc. 4. A/E shall perform a detailed above the ceiling inspection to ensure construction feasibility. 5. A/E shall perform a field inspection of the existing substations and generators in order to determine the existing power requirements and spare capacity. 6. A detailed construction estimate shall be provided to the Government 7. Drawings and Specifications shall be provided to the Government 8. Investigative Work to include but not limited to soil studies, vibration studies, electrical load testing, structural analysis and any other test or study required to complete this project. Verify existing conditions to insure the accuracy of your design, and verify location of underground utilities prior to necessary excavations. Field verify VA furnished drawings to insure A&E design is accurate. It will be the A&E’s responsibility to determine existing conditions and to base the design on this information. All Documents/Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal regulations and standards. Existing drawings will be made available to the A&E; however, their accuracy shall be field verified by the A&E and all consulting firms as part of investigative services. The estimated start of design on this project is the fourth quarter (July-September) of FY 2012. The period of performance will be 90 days after the notice to proceed. SELECTION CRITERIA: Selection will be based on the following criteria which are numbered in descending order of importance: 1) Professional Qualifications necessary for the satisfactory performance of required services (in-house and/or consultants(s)) 2) Specialized Experience and Technical Competence in the type of work required (Include Government and private Experience) 3) Recent Team Experience 4) Past performance on contracts with Government agencies and private industry. 5) Quality Control of the design documents. Performance on cost control, quality of work, and compliance with performance schedules. 6) Capacity to accomplish the work in the required time. 7) Location in general geographical area of the project and knowledge of the locality of the project; *In addition to the selection criteria identified above, the area of consideration for offeror is a 300 mile driving radius between offeror location and the VA Medical Center, Miami, FL (Determination of mileage eligibility will be based on www.mapquest.com) SUBMISSION CRITERIA/REQUIREMENTS: SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.   The SF 330 is limited to 100 single-sided pages. Minimum font size is 10 point. Additionally, the submission must include an insert detailing the following information: 1. Cage Code 2. Dun & Bradstreet Number 3. Tax ID Number 4. The E-mail address and Phone number of the Primary Point of Contact 5. A copy of the firms VetBiz Registry Interested firms having the capabilities to perform this work must submit (1) electronic SF 330 and attachments (if any) no later than 1:00 PM, EST on June 4, 2012. All SF330 submittals and questions must be sent electronically to the attention of Melissa Keene, Contract Specialist at contact@example.gov. When submitting SF330s, if more than one email is sent, please number emails in Subjects as “1 of n?. Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. Cover letter, attachments and excess number of pages will be excluded from the evaluation process. ADDITIONAL INFORMATION: All firms must be registered in Central Contractor Registration (CCR) prior to contract award. Registration information is available at www.ccr.gov. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. Potential contractors must be visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran Owned Small Business (SDVOSB), you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74. Submitting firms themselves and/or submitting firms intending to use SDVOSB and/or VOSB during contract performance are reminded such firms must be registered on Vetbiz and CVE Verified prior to award. Further, the service connected veterans (SDVOSB)/veterans must manage and control the daily operations of the firm, or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. At least 50% of the cost of personnel for contract performance of the SDVOSB will be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns. In order to assure compliance with FAR Clause 52.219-14(b) (1) Limitations on Subcontracting, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). Site visits will not be arranged during this period. THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror’s responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement before submission of your SF330s.