C1DA--AE Upgrade Steam Distribution Loop 610-25-101

General Program Guide, PG-08-15, Volume C Page 4 April 1995 Page 1 of Page 2 of 2
Fort Wayne AE SOW Page 1
Page 1 of DESCRIPTION OF NEED:
The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to upgrade the Steam Distribution Loop at the VA Northern Indiana Health Care System, Marion Campus, 1700 E. 38th Street, Marion, IN 46953. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Document, Construction Administration Services, Technical Specifications, and Cost Estimates. The Upgrade Steam Distribution Loop shall be designed to accommodate the following functions based on the guides, manuals, and planning criteria:
This project will upgrade the existing steam distribution loop, including the condensate return on the Marion campus. This will include abatement/demolition of existing and installation of new piping, manholes, expansion loops, valves, insulation, stanchions, hangers, traps, and associated parts.
Special items to consider for this project: The phasing plan will need to incorporate maintaining proper temperature in all affected buildings during construction.
Distribution lines are to be replaced from building 76 boiler headers to the first accessible valve inside each affected building.
Building 174 work to include the replacement of the steam tree. A/E firm will provide Certified Industrial Hygienist services for this project. The CIH will perform the following tasks: Task 1: Establish background levels before abatement begins by collecting background samples. Retain samples for possible TEM analysis. Task 2: Perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surroundings from regulated area activities. Task 3: Perform unannounced visits to spot check overall compliance of work with contract/specifications. These visits may include any inspection, monitoring, and testing inside and outside the regulated area, and all aspects of the operation except personnel monitoring. Task 4: Provide support to the VA representative, such as evaluation of submittals from the Contractor, resolution of conflicts, interpretation of data, etc. Task 5: Perform, in the presence of the VA representative, final inspection and testing of a decontaminated regulated area at the conclusion of the abatement to certify compliance with all regulations and VA requirements/specifications. Task 6: Issue a certificate of decontamination for each regulated area and project report. The VA will provide the A/E with the results of the most recent facility asbestos inspection report. The A/E will use this report and their inspections to determine areas to be remediated. The abatement of all asbestos in the area shall be included in the design.
The Schematic Design shall include a comprehensive study, inspection, and report of the existing project area conditions, which shall include architectural components, plumbing, steam distribution, asbestos, etc.
A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration.
A/E will be responsible for the complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.
VA additionally, through the documents on the TIL, has adopted the latest edition of the following codes and standards (but not limited to):
Occupational, Safety and Health Administration (OSHA) Standards International Building Code (IBC) National Electrical Code (NEC) NFPA 101 Life Safety Code National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900 National Standard Plumbing Code (NSPC) Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1 ASME Boiler and Pressure Vessel Code ASME Code for Pressure Piping International Plumbing Code (IPC) Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2) Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC) Energy Policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435 Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU) Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1 Safety Standard for Refrigeration Systems ASHRAE Standard 15 U.S. National CAD Standard
Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department-wide.
Designs for construction must produce a complete and usable facility or improvement when constructed.  VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project.  In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.
The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence.
The project is to provide all necessary modifications and additions to the VA NIHCS existing building structure, mechanical, electrical, and plumbing work.
A/E shall be responsible for reviewing existing conditions at locations planned for development. Existing drawings of the Steam Distribution Loop are on file at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR.
The A/E will employ a third-party construction cost estimator. The cost estimator is to be a separate, independent, unbiased, and non-affiliated entity subcontracted by the A/E. The A/E may not use their own personnel to complete any requirements stated within the Cost Manual. 
The A/E will employ a third-party commissioning agent. The commissioning agent is to be a separate, independent, unbiased, and non-affiliated entity subcontracted by the A/E. The A/E may not use their own personnel to complete any requirements for commissioning.
All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA NIHCS, Marion Campus.
The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Marion VAMC Master Record Drawing pending facility expertise). The deliverable model at the DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.
Architectural/Interior Design Square Footage/Volume including Room Names and Numbers Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition) Architectural Schedules Walls and Curtain Wall Sizes, Shapes, and Material Data Doors Windows Louvers Roof Floors Ceilings Vertical Circulation Architectural Specialties and Woodwork Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms) General Signage Schedules Furniture Equipment Structural Foundations Shafts and Pits Mechanical HVAC Plumbing Electrical/Telecommunications Power and Lighting Steam Distribution Nurse Call System Asbestos/ Hazard Material Info Security System Information (Access Controls, Security Cameras, Panic Alarms, Overhead Paging) Exterior Building Information 3D Model Renderings Other Engineering Data as Required
A/E shall develop a phasing plan and develop deduct bid alternates for project award which will be based on available funding for construction of $13,410,000.
GENERAL
The A/E will be given the appropriate orientation by the VA NIHCS offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VA NIHCS will provide all standard details, master specifications, design criteria, etc.
A/E discussion with the VA NIHCS personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in the review of project scope, design review comments, etc.
There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates.
Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VA NIHCS. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation.
The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling (BIM) to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full-size plots suitable for half-size reproduction.
The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model, and Facility Data developed for the Project. The VA may make use of this data following any deliverables.
For preparation of construction specifications, the A/E will provide specifications in "Word" format and PDF format. The A/E shall supply copies of the specification files, combined into a single document, to be electronically transported to the CO for incorporation into the VA specification booklet.
Schedule & Submission Requirements
Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates.
The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days.
Activity Level of Completion Calendar Days
Schematic Submission (SC) 35% 28 After Notice to Proceed VA Review of 35% (SC)
14 After Receipt of 35% Submission Design Development Submission (DD) 65% 49 After VA Approval of 35% SC Submission VA Review of 65% (DD)
14 After Receipt of 65% Submission Construction Document Submission (CD) 95% 35 After VA Approval of 65% DD Submission VA Review of 95% (CD)
14 After Receipt of 95% Submission Construction Document Bid Set Submission (CDBS) 100% 14 After VA Approval of 95% CD Submission VA Review of 100% CDBS
7 After Receipt of 100% CDBS Submission Deliver Final Construction Document Bid Set
7 After VA Approval of 100% CDBS Submission


133 A/E Design
49 VA Review
182 Total Design Timeframe
Design Schedule is 182 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon the award of the Construction Contract.
Construction Period Services
Contract Procurement Answer contractor s Pre-Bid site visit RFI s and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required. Attend one pre-construction meeting after award of contract.
Submittal Review The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in the construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt.
Site Visits The A/E shall provide site visits as requested by the COR as noted below: Zero (0) visits for the pre-bid conference. One (1) visit for the pre-construction conference. Twenty-two (22) visits for general construction inspection/progress. Two (4) visits for Intermediate A/C Inspections. Two (2) visits for final inspections. A/E to provide other construction phase services as defined in the signed contract.
Misc. The A/E shall review and answer all RFI s submitted by the contractor and returned to Engineering Service within five (5) calendar days after receipt. A/E to participate in weekly telephonic project meetings with the VA and contractor.
As-Built Drawings The A/E shall modify design drawings and models based on marked drawings supplied by the contractor, and these are to be verified by the A/E in the field. As-Builts are to include all addenda and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements, processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (4 sets); (2) ½ size sets, (2) Full-size sets.
SELECTION CRITERIA:
Professional qualifications necessary for satisfactory performance of required services. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.
Capacity to accomplish the work in the required time.
Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.
Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.
The extent to which potential contractors identify and commit to the use of service-disabled veteran- owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors.
SUBMITTAL INSTRUCTIONS: All interested and capable firms are to submit an electronic SF330 package for review. Physical copies will not be accepted. SF330s can be submitted to the following email address:
Elizabeth.Finley1@va.gov
The package must be received and under government control NLT 11/21/2025 at 10:00 A.M. EST.
***END OF ANNOUNCEMENT***