C1DA--Modernize Update CLC 506-22-101 Request for SF330 Qualification Packages - AE Design Service

36C25021R0188 - Modernize Update CLC 506-22-101 - VAMC Ana Arbor, MI Page 2 of 8 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office 10 is seeking qualified Architect -Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications for architectural and engineering (AE) services for the project 506-22-101 entitled Modernize Update CLC. Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR) 52.236.25 Requirements for Registration of Designers whereby Architects and Engineers must be registered to practice in the particular professional field involved in a State (the full text of the clause can be read at acquisition.gov). Architects and Engineers performing work on projects must be registered in the State of Michigan (the laws of the State of Michigan regarding registration of architects and engineers applies). Also see geographic location and office location restrictions in paragraph 7.g. of this notice. The Scope of Work for this project is as follows: 1.1. Provide complete Architectural and Engineering (A/E) design services, including all necessary 15% Conceptual Design, 35% Schematics, 65% Design Development, 95% Construction Documents, 100% Bid Documents, a Final Release for Construction (RFC) set of documents, cost estimates and construction period services (CPS) for solicitation to update the Community Living Center (CLC) on the Medical Center Campus. The work is located at the VA Ann Arbor Healthcare System, 2215 Fuller Rd, Ann Arbor, MI 48105. 1.2. The primary objective of this contract is to renovate approximately 29,494 square feet of existing CLC units to a private room and private bathroom model (i.e., one bathroom per one resident room), evaluate and improve the overall infrastructure, improve and/or create space with 100% ADA accessibility, improve and/or create space with 100% bariatric resident accessibility, facilitate both staff and patient mobility, and bring the entire area in compliance with all VA design guidelines, manuals, and directives. When considering and developing the design, the AE shall pay special attention to the Veterans Affairs Small House (SH) Model design guide while keeping in mind the space is within the hospital and that not all aspects will apply. Additionally, the design must have a well thought out plan for construction implementation and phasing. At the time of construction, the CLC will have an active resident population with the in-patient Mental Health unit located directly above. Construction implementation must be designed to account for care and protection of these residents. The evaluation and improvement of the infrastructure includes but is not limited to plumbing, mechanical, electrical, structural and windows. Plumbing has known issues of back flowing into resident rooms and is embedded within the slab-on-grade base floor; this system needs to be evaluated to ensure proper sizing, capacity, and reliability. HVAC needs to be re-designed to allow individual room temperature control and evaluate the overall impact to resident comfort as well as the latest revised HVAC (pandemic) guidelines. Design shall also consider either keeping or removing the existing supplement heating source, radiator units, in the residents rooms. Existing exterior windows have drafts and will need to be replaced / upgraded in which their location may or may not be relocated. The overall infrastructure will be evaluated against the Physical Security & Resiliency Design Manual to evaluate for compliance and / or needed changes. The design shall maximize the space to create resident rooms (bed/bath). Although rooms will typically house one resident, the rooms shall be designed to accommodate two beds per room in the unlikely event the facility has to accommodate an influx of residents. A portion, up to approximately twenty percent (20%), of these resident rooms shall be specifically designed and equipped to accommodate the needs of a palliative (end-of-life) resident. New room design is not limited to the following but must include a window (either in door or wall) to the adjacent corridor, include transitional lighting flexible for staff examination and resident comfort, be large enough for staff to comfortably work with residents, have individual temperature control, and facilitate resident mobility. The renovated space will re-imagine the medical staff work area to a de-centralized model that must include one (1) multi-purpose room (cross functional medical team interaction with the residents / resident lounge / recreational area), include Nurse alcoves (workstation, equipment storage) at a ratio 1 to 6 (1 alcove for every 6 resident rooms), and consider staff movement and workflow (i.e., medical equipment storage, etc.). The design shall be created noting that future expansions are planned and expected to occur, specifically expansion to the building, and that the final space and infrastructure must be easily adaptable. The Ann Arbor VA has a Strategic Capital Investment Plan (SCIP) project projected to expand the CLC. The physical layout and infrastructure shall take this fact into account when considering proper sizing, capacities, and layout. VA will provide a draft layout to aid in overall design. 1.3. The A/E shall submit a certification memo stating that this design is independent of future projects and includes all equipment required for the project to be activated/fully functional as required by VA regulation. \ Section 2: 2.1. The A/E must meet with Contracting Officer Representative (COR), Contracting Officer (CO), Service Users, VA committees, VA consultants, etc. to review data and improve understanding of any ongoing activities that address potential areas of concern associated with the design. The Contractor must use this information to facilitate development of design solutions. The VA will provide the A/E with copies of drawings of trades per their request. The accuracy of the drawings is not guaranteed and must be used only for general information. Actual conditions must be field verified by the A/E. The A/E must provide meeting minutes for all design related meetings within five (5) working days. 2.2. The contract design requirements may include but are not limited to architectural systems, electrical systems, mechanical systems, plumbing systems, control systems, information technology systems, energy efficiency, physical security, and GEMS program requirements. 2.3. The A/E shall verify with the COR the extent of asbestos containing materials (ACM) in the existing floors, walls, ceilings, and pipe insulation, and coordinate with the COR the testing necessary to determine this information. An Industrial Hygienist (IH) consultant, with a Michigan accredited Asbestos Project Designer certification should be utilized to investigate, design and monitor the hazardous material abatement necessary to complete the work activities in the project. The A/E shall provide drawings of any area requiring abatement. Any areas of existing building components, which indicate the presence of mold, are to be scheduled for abatement / demolition, as appropriate, and moisture sources eliminated as a part of this project design. A/E must also utilize the information included in the existing asbestos survey performed for the entire medical center. The VA will provide the Contractor with copies of the survey. A/E shall be responsible for providing VA provided Industrial Hygienist services during the abatement process occurring during actual construction. The most current asbestos survey will be made available for reference. 2.4. The design must include general debris removal, the demolition of all existing finishes and other associated materials, as required, to complete the work while maintaining strict compliance with Infection Control requirements. Include in the design locations of construction barriers/fire walls that are appropriate for safe construction activities. General issues of constructability, phasing, hours and sequencing of construction work, alternate workspace for the end users during phased construction, coordination with other planned and/or ongoing projects, disturbance related to noise during working hours and non-working hours, etc. must be considered throughout the design process and appropriately incorporated into the final design documents. 2.5. The A/E shall implement a commissioning plan according to the VA commissioning manual and master spec section for exterior envelope work. The cost for the commissioning plan shall be broke down to include estimated hours, types of labor disciplines, and other direct and indirect costs. The A/E must ensure that commissioning activities are coordinated and directed in a sequential, logical manner. The A/E is responsible for providing a final commissioning report and a Certificate of System Acceptance. SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541310, Architectural Services. Verification of SDVOSB status will be done via confirming current registration in the Center for Veterans Enterprise Vendor Information Pages database (vip.vetbiz.gov) upon receipt of the SF 330. Firms submitting a qualification package must also have a current registration in the System for Award Management (www.sam.gov). The awarded contract will be firm-fixed price. This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.6, and Veterans Affairs Acquisition Regulation (VAAR) 836.6. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The highest rated firms will then be short-listed and invited to continue with Stage II of the selection process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms and selection of the top ranked firm to receive the solicitation for pricing and conduct negotiations. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance with the weight assigned to each. The evaluation will consider how each factor is addressed to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330. Professional qualifications necessary for satisfactory performance of required services: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are Architects, Engineers, Estimators, CAD operators and Project Managers. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330, Part 1. (Weighting=25%) Specialized experience: Describe specialized experience and technical competence in the type of work required, including experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Weighting=25%) Past Performance: Describe past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF330 as well as any other pro-jects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government. Project past performance references older than 5 years will receive a lesser weight than those references for projects accomplished within the past 5 years. (Weighting=15%) Construction Period Services: Include professional field inspections during the construction period, review of construction submittals, support in answering requests for in-formation during the construction period, and support of construction contract changes to include drafting statements of work. The general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. (Weighting=15%) Management Plan - Describe the firm s general project management philosophy, including the approach that will be used to meet the needs of the scope while controlling the schedule and budget. Include a description of the proposed communication plan between project leadership, the design team, subconsultants, and the Government. (Weighting=10%) Firm s Capacity Describe the firm s ability to accomplish the work in the required time commensurate with the scope of work, including existing workload that may limit AE's capacity to perform project work expeditiously. (Weighting=5%) Identify and describe the extent of your firm s commitment to the use of service-disabled Veteran owned small businesses, Veteran owned small businesses, and other types of small businesses as subcontractors. (Weighting=3%) Geographic Location -Location in the general geographical area of the project. Driving distance time shall be calculated and measured using the Google Maps (maps.google.com) directions tool by entering the working office address as the starting point and the medical center address. The resulting Best Route travel distance, which is determined to be within (300) miles, shall be the official calculation for the purposes of this factor to determine if the two-hour travel time requirement is met. A printout of the results shall be attached to the SF330 qualification package. The working office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM www.sam.gov). Working office locations not registered in SAM shall result in the entire SF330 submission being deter-mined as not having met the requirements of this pre-solicitation announcement and will not be considered. (Weighting=2%) Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent a Request for Proposal, and subsequent negotiations to follow. Award selection will be made based on the results of the Interview Presentations only and not the SF-330 qualifications from Stage I. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The SF330 shall not exceed a total of 50 pages in a common font, size 11 or 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. Deliver via Commercial Carrier, FedEx, UPS, etc. the original SF330 and three (3) copies to Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Dr. Suite M2200, Ann Arbor, MI 48105. Attn: Contracting Officer Scott D. Brennan . (Additionally, email a courtesy copy as a PDF file to contact@example.gov. The emailed file(s) size shall not exceed 20mb. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read 36C25021R0188 Modernize Update CLC SF330 ). DEADLINE: The original and three (3) copies of the SF330 must be received at the address cite above by no later than 16 February 2023 in order to be considered. Questions and other inquiries are to be directed only via email to Contracting Officer Scott D. Brennan at contact@example.gov. NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT AND SUBSCRIBE TO SAM.GOV TO INSURE NOTIFICATION OF ANY AMENDMENTS OR OTHER CHANGES TO THIS ADVERTISEMENT.