C5613299-D, Industrial Hygiene and Laboratory Analysis Services

This contract establishes a master agreement for the provision of industrial hygiene and laboratory analysis services across all California Department of Corrections and Rehabilitation (CDCR) facilities statewide, operating on an as-needed basis with no guaranteed minimum or maximum service volumes. The solicitation, issued under number C5613299-D, requires responders to submit detailed proposals through a strictly electronic process, with a deadline of June 9, 2026, and a 40 MB file size limit for submissions. Bids will be evaluated under a Lowest Price Technically Acceptable (LPTA) methodology, where compliance with all technical and regulatory requirements is a mandatory pass/fail threshold, and award is granted to the lowest-priced responsible bidder. Price is the sole competitively ranked factor, with tie-breaking procedures involving a 1% invoice discount or random draw if discounts are equal. Non-price requirements are strictly enforced and include mandatory DVBE participation with up to a 5% or $100,000 price adjustment incentive, full disclosure of any Generative AI use in proposal preparation, and accurate representation of business size and socioeconomic status, including Small Business, Micro Business, DVBE, or Nonprofit Veteran Service Agency certifications under California law. All offerors must provide federal tax identification numbers and self-certify under penalty of perjury. The scope of work involves on-site sampling and analysis of air, bulk, and soil materials at CDCR institutions, performed by certified professionals such as CAC, CIH, and CDPH Lead Inspectors, with subcontracting permitted only upon prior written approval. Deliverables include completed Exhibit A-1 Service Reports, full Chain of Custody documentation, and comprehensive written reports submitted within 30 days of service, all requiring sign-off by designated CDCR Contract Liaisons at each facility. Laboratory services must comply with CDPH and DOSH standards, and all labs must hold CDCR-approved certifications. Contractors must ensure personnel obtain gate clearance at least 10 working days in advance through CLETS screening, which includes background checks via the Department of Justice, and are strictly prohibited from bringing electronic or communicative devices onto state premises. Payment is processed via electronic PDF invoice to a specified CDCR email address, referencing the Agreement and Purchase Order numbers, with remittance sent to a designated Sacramento address. The contractor is responsible for maintaining all state licenses, complying with California’s Electronic Waste Recycling Act, adhering to Russia sanctions prohibitions, and providing keys to work areas for security access. No F