GENERAL INFORMATION Document Type: Pre-Solicitation Solicitation Number: FA7000-13-R-0002 Posted Date: 25 October 2012 Acquisition: Unrestricted NAICS Code: 332215 FSC Code: 8465 CONTRACTING OFFICE ADDRESS Department of the Air Force, Direct Reporting Units, USAF Academy - 10TH Contracting Squadron, 10 CONS/LGCB, 5226 Cedar Drive, USAF Academy, CO, 80840 DESCRIPTION This is a pre-solicitation notice for a base plus four option years for the manufacturing of the Air Force Academy Ceremonial Swords In Accordance With (IAW) United States Air Force Academy Specifications, USAFA PD 945 dated 18 September 2012. 0001. Sword with scabbard and cover, USAF Cadet type 1, class 3 medium blade length, 762MM (30), overall length 887MM (35) for 700 each. 0002. Sword with scabbard and cover, USAF Cadet type 1, class 2, short blade length, 711MM (28) overall length 836MM(33) for 4 each 0003. Sword with scabbard and cover USAF Cadet Type 1, class 1, extra short blade length, 660MM (26) overall length 785MM (31) for 4 each. 0004. Sword with scabbard and cover, USAF Cadet type 1, class 4, long blade length, 813MM (32) overall length 938MM(37) for 4 each 0005. Sword with scabbard and cover, USAF Cadet type 1, class 5, extra-long blade length 864MM (34) overall length 989MM(39) for 4 each 0006. Wing Commander gold sword with scabbard and cover, USAF Cadet type 2, class 2, short blade length, 711MM (28) overall length 836MM(33) for 2 each 0007. Wing Commander gold sword with scabbard and cover, USAF Cadet type 2, class 3, medium blade length, 762MM (30), overall length 887MM (35) for 2 each 0008. Wing Commander gold sword with scabbard and cover, USAF Cadet type 2, class 4, long blade length, 813MM (32) overall length 938MM(37) for 2 each 0009. Wing Commander gold sword with scabbard and cover, USAF Cadet type 2, class 5, extra-long blade length 864MM (34) overall length 989MM(39) for 2 each This will be a single award, firm fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) contract with a base year plus four one-year options. Minimum Order Limit: The resulting contract awarded from issuance of this solicitation and evaluation of the offers assigns a minimum guarantee of $110,000.00 for the life of the contract. Maximum Order Limit: The maximum ordering limit is $810,000.00 for the life of the contract. The base year performance is date of award through 30 September 2013 to include for four one-year options. The Buy American Act (DFARS 252.225-7001) applies to this acquisition. Delivery FOB destination to USAF Academy CO 80840. The North American Industry Classification System Code (NAICS) is 332215 and the small business size standard is 500 employees. This acquisition is unrestricted. It is anticipated the solicitation will be issued electronically on or about 5 Nov 2012 on the Federal Business opportunities (FBO) web page at http://www.fbo.gov. Due date for receipt of proposal will be indicated in the solicitation document when it is released. Once the solicitation is posted on FedBizOpps, it is incumbent upon the interested parties to review this site frequently for any updates or amendments. It should be noted that paper copies of documents will not be provided. Offerors must be registered with the System for Award Management (SAM) or may not be considered for award. Registration can be accomplished at https://www.sam.gov. As of 1 January 2005, the Federal Acquisition Regulation (FAR) requires the use of Online Representations and Certifications Application (ORCA) in Federal solicitations as part of the proposal submission process. Representation and Certification are to be accomplished at https://www.sam.gov. Registration requires applicants to have a DUNS number from Dun and Bradstreet and can be obtained at www.dnb.com. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation is the lowest priced offer that is technically acceptable, past performance being considered. This acquisition will use FAR Parts 12 and 15 procedures and the following evaluation criteria will be used to evaluate proposals: a. Technical -Conformance with the quality and workmanship of USAFA PD 945 -Bending Test IAW USAFA PD 945 -Drop Test IAW USAFA PD 945 -Vibration Test IAW USAFA PD 945 -Sheathing Test IAW USAFA PD 945 b. Price c. Past Performance **NOTE: The Technical Evaluation will be conducted on bid samples of the ceremonial sword provided by offerors during the solicitation. Bid samples are provided at no cost to the Government, and will be returned at no cost to the Government when offerors arrange return delivery. 5352.201-9101 OMBUDSMAN (April 2010) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen: Kelly Snyder 5226 Cedar Drive USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9075 email: kelly.snyder@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) POINT OF CONTACT Questions and responses should be addressed to the primary contact, Aaron Schulz, Contract Specialist, at 719-333-2327 or aaron.schulz@us.af.mil, or the alternate point of contact, Diana Myles-South, Contracting Officer, 719-333-8650 or diana.south@us.af.mil.
