Campus Catering - Produce

The Clovis Unified School District is soliciting proposals under RFP No. 3077 for campus catering produce services, with bids due by June 17, 2026, through its electronic procurement portal on OpenGov. Bidders must provide pricing on a cost-per-case and cost-per-unit basis, clearly indicating any case quantity differences in comments, and only electronic submissions are permitted. The contract aims to establish one or more qualified vendors to deliver a variety of fresh produce items—including sliced apples, bananas, berries, citrus, pineapple, and watermelon—weekly between 6:00 a.m. and 11:00 a.m. to multiple school sites across California. Compliance with strict food safety, sanitation, and labeling standards is mandatory, including FDA-approved packaging, HACCP certification, temperature control at or below 40°F, and clear nutritional information on all packaged products. Local sourcing is a significant factor in evaluation, with vendors eligible for up to 10 points if at least 40% of products are sourced within 350 miles of Clovis, and further scoring is awarded for detailed reporting that includes farm names and origins. The evaluation uses a 100-point weighted system where pricing carries the highest weight at 55 points, followed by service and performance (20 points), delivery reliability (10 points), local sourcing (10 points), and reporting capability (5 points), with award decisions made through a trade-off approach rather than a lowest-price technically acceptable model. All vendors must complete mandatory certifications, including a Vendor Questionnaire addressing debarment history and sourcing capabilities, provide proof of insurance covering commercial general liability, workers’ compensation, automobile liability, and abuse and molestation coverage, and ensure personnel undergo fingerprinting, criminal background checks, and TB certification. Deliveries are inspected and accepted at designated school locations by district staff, with rejection permitted for non-compliant products. The contract term and exact start date are not specified beyond placeholder language, but pricing must remain stable for one year post-award, and no contract ceiling or estimated total value is provided. Administrative oversight is managed by the Purchasing Department in Clovis, with Susan Rutledge serving as the primary administrative contact for contract-related matters, and all proposals must be submitted by the deadline in the required electronic format through OpenGov with supporting documentation including nutritional statements, non-collusion declarations, and federal compliance certifications.