Video Editing & Public Records Act Support

The County of Shasta is soliciting proposals under solicitation number 27-11 for professional video review, redaction, processing, and public records request support services. The selected contractor or contractors will assist the County in fulfilling California Public Records Act requests by reviewing potentially thousands of hours of audio and video recordings, including CCTV and various digital formats such as MKV, H.265/HEVC, and self-contained EXE files. The scope of work includes identifying responsive footage, performing technical redactions of faces, license plates, and other sensitive objects, and providing production support through the NextRequest management system. All work is performed under the direction of County staff and Counsel, with a strict requirement that original records remain unaltered and that any automated or AI-assisted redactions undergo human review. The contract will be based on the County's Standard Personal Services Agreement and includes a HIPAA Addendum as a Business Associate Agreement. Proposals are evaluated based on qualifications and experience (25%), approach and methodology (25%), technology and security (25%), and cost (20%), with the award granted to the respondent deemed in the best interest of the County. Contractors must maintain a detailed audit trail for all processed records and return deliverables in commonly accessible formats that preserve evidentiary quality. Key administrative requirements include providing audited financial statements not older than 18 months, certifying non-debarment via SAM.gov, and adhering to strict confidentiality and non-discrimination standards. The response deadline for this solicitation is October 26, 2026.