Notice is hereby given by law that bids for Automated Athletic Video Capture, Coaching Video Management and Livestreaming Services will be received by the Smith County Board of Education of Raleigh, Mississippi. Bids will be received by an Electronic

The Smith County School District of Raleigh, Mississippi, is soliciting bids under solicitation number 012026-004 for automated athletic video capture, coaching video management, and livestreaming services. The contract is for a three-year service term with an initial period running from the notice to proceed through June 30 of the following fiscal year, with the option for four additional one-year renewals. All equipment and services must be delivered and fully operational by October 1, 2026. The procurement follows a two-step process where bidders first submit unpriced technical specifications and a W-9 form by September 4, 2026, to be vetted for eligibility. Qualified bidders then participate in an electronic reverse auction administered by Central Bidding on September 8, 2026, with the award granted to the lowest and best bid. To qualify, vendors must have at least three years of experience providing similar services to educational institutions and provide three references from the last five years. The awarded vendor must maintain liability and workers' compensation insurance of $1,000,000 per occurrence and ensure all provided equipment is new and from authorized resellers. Payment is structured as three annual payments, issued within 45 days of a proper invoice or inspection. Final acceptance of the system is contingent upon the district verifying installation, connectivity, 1080p livestreaming quality, and the successful migration of legacy content at each venue.